Accounting Technician Grants & Accounts Receivable

Job Summary We are seeking a highly motivated and detail-oriented Accounting Technician specializing in Grants and Accounts Receivable to join our dynamic finance team. In this role, you will be responsible for managing grant-related financial transactions, ensuring accurate recording of receivables, and maintaining compliance with applicable accounting standards. Your expertise in accounting software, financial concepts, and governmental or non-profit accounting will be essential to support our organization's financial health and transparency. This position offers an exciting opportunity to contribute to meaningful projects while honing your technical accounting skills within a collaborative environment.

ESSENTIAL JOB FUNCTIONS

Grant Accounting Assist with the financial administration of federal, state, and local grants. Coordinate receipt of awards and contract documentation. Maintains proposal and funding records electronically in Workday system and/or shared drive files. Create Award and Grant tracking worktags in the Workday system for new and renewal funding. Ensure grant budgets are entered into Workday system and monitor budgets to ensure expenditures align with approved funding and compliance requirements. Track and record grant-related revenues and expenditures in the general ledger. Prepare and submit reimbursement requests and financial reports to granting agencies. Submit requests for restricted fund draw downs, including federal, state and capital funds. Reconcile grant accounts and process correction journal entries and payroll adjustments to resolve discrepancies in a timely manner. Maintain documentation to support grant expenditures for audit purposes. Collaborate with grant program managers to ensure proper use of grant funds and Workday system accounting attributes. Work in coordination with the VP of Finance and Administration and others on Capital Outlay Requests and Budget Requests. Serve as a liaison between the College, funding agencies, and contract entities. Perform other duties as assigned. Accounts Receivable Process and record incoming payments, including student accounts, third-party billings, and other receivables. Monitor outstanding receivables and follow up on delinquent accounts. Reconcile accounts receivable subledger to the general ledger. Assist in cash handling procedures and daily deposits in accordance with college policies. Maintain accurate records of receivable transactions and supporting documentation. Serve as backup for Cashiers position to support receipt of in-person payments, deposits and reporting and to prepare non-student invoices and billing statements for external agencies and partners. General Accounting Support Assist with month-end and year-end closing processes. Prepare journal entries and perform account reconciliations. Support annual financial audits and grant compliance reviews. Ensure adherence to internal controls, policies, and procedures. Provide customer service to students, staff, and external stakeholders regarding billing and payments. Required Knowledge, skills, and abilities Knowledge of accounting principles, especially related to receivables and restricted funds. Ability to interpret and apply grant requirements and financial policies. Strong attention to detail and accuracy. Ability to prioritize tasks and meet deadlines. Effective communication and interpersonal skills. Ability to maintain confidentiality of financial and student information. Education and Experience Minimum Qualifications Associate's degree in Accounting, Business Administration, or a related field and credit hours of accounting coursework Two (2) years of accounting or bookkeeping experience. Experience with accounts receivable and/or grant accounting preferred. Knowledge of basic accounting principles and practices. Preferred Qualifications Experience in public sector or higher education accounting. Familiarity with federal grant regulations (e.g., Uniform Guidance). Experience with ERP systems (e.g., Workday, Jenzabar or similar). Strong proficiency in Microsoft Excel and financial reporting tools. The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Pay:

From $38,500.00 per year

Benefits:

AD&D insurance Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance On-site gym Opportunities for advancement Paid sick time Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person