MANAGER OF CLUB DATA AND GRANT COMPLIANCE

MANAGER OF CLUB DATA AND GRANT COMPLIANCE

Boys & Girls Clubs of Greater Dallas - 4.1 Dallas, TX Job Details 11 hours ago Qualifications Microsoft Word Performance dashboard reports Dashboard development Grant management Microsoft Excel Microsoft Outlook Non-profit experience Writing skills Filing Data reporting Executive administrative support Mid-level Improving operational efficiency 3 years Information security compliance Database administration Salesforce Cloud Analysis skills Bachelor's degree Continuous improvement Data quality monitoring Staff training Data entry Data interpretation Clerical experience CRM system proficiency Data validation Proofreading Cross-functional collaboration Data-driven decision making Cross-functional communication Staff development Full Job Description

JOB SUMMARY/PRIMARY FUNCTION

The Manager of Club Data & Grant Compliance is responsible for ensuring the accuracy, integrity, and strategic use of club member and program data while maintaining full compliance with grant requirements. This role bridges program operations and funding accountability by ensuring data systems are optimized, reporting is accurate and timely, and insights are used to strengthen program quality and organizational impact.

KEY ROLES

(Essential Job Responsibilities) Club Member & Program Data Management Oversee the timely and accurate entry of membership data into MyClubHub (Salesforce database) , including new member enrollments, demographic updates, program participation, and other updates as needed Establish and maintain data quality standards by reviewing data against source documents, identifying discrepancies, and correcting errors or duplications Monitor ongoing measurement of membership attendance and participation across program areas to track engagement and support program quality Ensure adherence to data governance, security practices, and confidentiality standards at all times Train and support club staff on data entry procedures, expectations, and best practices Data Systems, Analysis & Reporting Interpret and analyze data to provide ongoing, actionable reports to leadership and key stakeholders Develop and implement databases, data collection systems, and analytics strategies that optimize data quality, efficiency, and usability Create dashboards and reporting tools that track key performance indicators (KPIs) such as attendance, participation, and outcomes Work with leadership to prioritize business and information needs, ensuring data aligns with organizational goals Identify trends, gaps, and opportunities through data analysis to support continuous improvement Grant Compliance & Reporting Collaborates with finance and programs teams and monitors grant award compliance to ensure funding is expended in accordance with foundation and/or government agency requirements and that reporting is accurate and timely. Translate grant requirements into clear data tracking processes and reporting expectations Ensure all data collection aligns with grant compliance standards and reporting timelines Prepare accurate and timely grant reports in collaboration with Development and Program teams Maintain thorough documentation and records to support audits and funder reviews Proactively identify and address compliance risks or data gaps Process Improvement & Cross-Functional Collaboration Partner with program, operations, and development teams to align data practices with organizational priorities Locate and define new process improvement opportunities to enhance data collection, reporting, and compliance efforts Lead efforts to streamline workflows and improve overall data system efficiency Support a culture of data-informed decision-making across all club sites

ADDITIONAL RESPONSIBILITIES

Performs other varies clerical duties such as sorting, filing, emailing and proofreading as required. Provide administrative support to the VP Education & Well Being Provide guidance and training to database users

SKILLS/REQUIREMENTS

: Bachelor's degree from an accredited college or university preferred. A minimum of three years experience in managing database in a non-profit agency or Boys & Girls Club; or an equivalent combination of education and experience. Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy Demonstrated skills in multiple software programs, including but not limited to Salesforce, Microsoft Word, Outlook, Excel, and the Internet. Must demonstrate exceptional communication skills by conveying necessary information accurately, verbally and in writing using graphs/charts, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize responsibilities and use time efficiently. Must be able to maintain confidentiality. Ability to thrive in a fast-paced environment and meet assigned deadlines