Distribution Administrator

Job Overview The Distribution Administrator is responsible for managing outgoing shipments, ensuring inventory accuracy, and coordinating with multiple departments to ensure timely deliveries. Job Responsibilities Create and process invoices for all outgoing shipments. Verify trailer identification numbers on each load. Communicate with the Sales department for trailer substitutions to ensure timely deliveries. Contact dispatchers for updates on delayed or early arrivals. Commit trailers to orders in the ERP system and record Sales Order numbers. Collect and provide Customs information for international deliveries. Maintain an up-to-date inventory of trailers on property. Provide listings to Salesmen to create loads and manage trailer movements. Annotate and create load sheets with flagging colors. Maintain Gemba Boards and gather data for updates. And provide hourly updates to headquarters. Ensure accuracy of invoiced shipments and assist with return processing for defective items. Collaborate with plant management to prepare purchase orders and resolve shipment discrepancies. Ensure inventory accuracy by conducting regular cycle counts and maintaining Kanban systems. Process shipment transfers and payments for invoices upon delivery. Maintain records of all received shipments and assist with unloading and stocking materials as needed. Ensure the stockroom is organized and fully stocked in collaboration with the Inventory Control Clerk. Other duties as assigned. Education - Experience Required High school diploma or GED required. Six months of related experience, or equivalent combination of education and experience preferred. High attention to detail and organizational skills. Ability to prepare basic reports and business correspondence. Effective communication skills (written and verbal). Basic knowledge of inventory software and Microsoft Office applications (Excel, Word, Outlook). Ability to work in both office and manufacturing environments.