Inventory Accounting Specialist

The Inventory Accounting Specialist manages, monitors, and reconciles fuel stock levels, ensuring accurate reporting, regulatory compliance, and timely deliveries to prevent shortages. Daily duties require managing the procurement, scheduling, and distribution of fuel to ensure consistent supply and operational efficiency. Key tasks involve monitoring and auditing fuel inventory levels, coordinating and collaborating with suppliers and internal operational departments to optimize efficiency, manage and improve data systems as needed. Analyze data to optimize costs and manage pricing and perform financial reporting in the inventory function. Candidate needs strong logistics, analytical and financial skills.

Core Responsibilities Inventory Tracking & Auditing:

Monitor fuel storage tank levels and reconcile daily inventory reconciliation, track usage data and investigate/resolve inventory discrepancies.

Logistics & Scheduling:

Coordinate and schedule deliveries, and manage vendor relationships to maintain optimal stock levels to meet demand and prevent shortages.

Reporting:

Perform end-of-day balancing, process inventory adjustments, and maintain accurate fuel records in database to generate weekly/monthly reports as required for local, state and federal requirements.

Analysis:

Review trends and analyze fuel usage data to optimize, forecasting future inventory needs

Pricing & Administration:

Update fuel pricing in accounting software, and notification of price changes to appropriate parties.

Communication:

Coordinate with dispatchers/drivers, line service teams, and management to resolve issues promptly, particularly during emergencies or shortages.

Required Skills and Qualifications Experience :

Previous experience (2-4 years) in inventory control or logistics is highly preferred.

Technical Skills:

Proficiency in MS Excel, MS Office Suite, Knowledge of general accounting procedures and ability to perform mathematical calculations.

Analytical Skills:

Strong ability to analyze data, identify trends, and manage inventory forecasts.

Communication & Organization:

Excellent communication skills to interact with vendors and staff, along with strong attention to detail for managing compliance documentation.

Education:

Minimum of an Associate's Degree is required with a preference for a background in a financial discipline. Work Environment and Scheduling Demands Fast-paced office setting on or off-site. May be asked to attend fuel related and supplier sponsored trade-shows and conventions to further develop and enhance the FBO's fuel inventory processes. Requires alertness for safety compliance, with potential for 24/7 responsiveness during emergencies Position may require ad hoc shift work (including nights or weekends) to support 24/7 operations. Company Benefits 8 paid holidays Anthem medical (includes vision) HSA 401k after 90 days of employment, up to 3% company match $15,000 company paid life insurance Company paid short-term disability coverage 80 hours paid vacation, accrued weekly at 1.53 hours per week Up to 56 hours of sick time. One (1) hour of sick time to be accrued every thirty (30) hours worked. Port City Air, and its subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, or status as a protected veteran or any other characteristics protected by local, state, or federal laws, rules, or regulations.

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