Purchasing and Inventory Specialist

Purchasing and Inventory Specialist Location:

New Cumberland, PA, 17070 About Bath Fitter Provide a product you can believe in - Bath Fitter has been a pioneer in selling cost-effective and

LIFETIME

guaranteed products that are installed by our own trained team so your customers are happy with the results and refer you to friends. Our acrylic inserts, tubs, showers, walls and more are all Made in America . We are a $200 Million Dollar organization spanning the Mid-Atlantic to the Midwest with 30 offices in 15 states that helped 15,000 (!) homeowners last year. Ranked one of the Top Ten home remodeling companies

IN THE NATION

for over a decade. Position Summary The primary purpose of this position is to purchase installation materials, service materials, and supplies according to departmental and organizational policies and procedures, ensuring material and pricing accuracy and delivery dates are met, in support of the Purchasing, Inventory Control, and Production departments. Essential Functions Owns the purchase process from beginning to end, working with suppliers and cross-functional teams to ensure that business needs are met. Reviews and evaluates purchase request forms for accuracy and completeness. Configures custom-made materials by specifications per sales contracts, service tickets, measure sheets, and supply purchase request forms. Requests material quotes from suppliers for installation, service, and supply needs. Reviews custom material quotes and order confirmations and updates purchase order and item card estimated pricing and lead times to confirmed pricing and lead times, as necessary, ensuring all price updates are completed within 1 business day or escalated to Purchasing Lead, Purchasing Supervisor, or Department Director, as needed. Ensures all purchasing documents are complete and accurate, including but not limited to item cards, purchase orders, job planning lines, estimated delivery dates, and delivery notes. Monitors Parts Pending Backlog and Open Service Ticket Reports for outstanding purchase orders and traces overdue and backordered components, working with vendors and revising expected delivery dates as order fulfillment updates are received. Maintains vendor documents and records, including but not limited to pricing histories and receipts, updating as needed. Maintains vendor purchase order forms, updating for changes to item numbers, order multiple, and pricing. Maintains ERP Item Cards, updating for changes to pricing, suppliers, order multiple, etc. as necessary. Monitors daily Purchase Holds, working with Administration, Production, and Sales to obtain the data necessary to lift each hold and purchase the materials needed for installations and service work. Reviews, evaluates, processes, and logs contract change order forms in a timely manner, working with suppliers and cross-functional teams to modify or cancel open purchase orders as necessary. Reviews vendor order confirmations, updating purchase order records for revised pricing, lead times, and backorders, ensuring all price updates are completed within 1 business day or escalated to Purchasing Lead, Purchasing Supervisor, or Department Director, as needed. Reviews vendor purchase order discrepancy notifications daily, and within 1 business day researches, reconciles, and provides updated purchase orders to suppliers, or escalates to Purchasing Lead, Purchasing Supervisor, or Department Director, as needed. Reviews, researches, and reconciles all daily invoice receipt, goods receipt posting, and purchase order discrepancies against original PO, vendor quote, price lists, item cards, and order confirmations, communicating with suppliers and approving or disputing invoice payments accordingly. Monitors Purchase Order Response (POR) work queues daily for all invoice receipts flagged for Purchasing review, prioritizing by vendor discount early pay opportunities and purchase order aging. Monitors vendor backorder and ship confirmation emails, updating Expected Delivery Dates in Navision/WMS and CRM (Job/Service Notes), as appropriate, ensuring all necessary updates are completed within 1 business day. Monitors Purchasing Department's 'ETA Request' inbox daily, researching and updating estimated delivery dates in Navision/WMS and CRM (Job/Service Notes) accordingly, and within 2 business days, provides email response to requester. Resolves supplier-related issues, including quality concerns, delivery delays, and payment discrepancies. Education and Other Requirements High school diploma or GED. Minimum of 2 years' experience in inventory control and/or purchasing. Must be at least 21 years of age. #PR1 ```