Permitting Assistant

Description We are looking for a detail-oriented Permitting Assistant to support permit coordination for retail and grocery marketing events in Charlotte, North Carolina. This Contract position will work closely with a small team to keep event documentation organized, communicate with store contacts, and help ensure each activation is properly approved before launch. The ideal candidate is highly organized, communicates clearly, and can manage multiple deadlines while maintaining accurate records.

Responsibilities:

• Coordinate permit-related activities for retail and grocery marketing events across multiple locations, with a primary focus on Sam's Club event support
• Communicate with store managers and other stakeholders to confirm scheduling details, staffing information, and local approval requirements
• Prepare, review, and submit permit documentation while ensuring forms are completed accurately and on time
• Track outstanding approvals and obtain required signatures from internal managers to keep event plans moving forward
• Enter event and permit information into internal systems and maintain organized Excel trackers for reporting and visibility
• Monitor timelines for upcoming events and follow up proactively to reduce delays in the approval process
• Organize digital files, scanned documents, and compliance records so materials are easy to retrieve and audit
• Adjust priorities as business needs shift and provide day-to-day administrative support for project and event logistics Requirements
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Clear written and verbal communication skills for working with store contacts, internal teams, and external agencies
• High level of attention to detail when handling paperwork, data entry, and compliance-related records
• Experience using Microsoft Excel to maintain trackers, spreadsheets, and status reports
• Ability to complete administrative documentation accurately and follow established processes
• Comfortable working in a fast-paced environment where priorities may change quickly
• Previous experience in project coordination, event support, permitting, logistics, or administrative operations is preferred TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .