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Job Description
New Hampshire Electric Cooperative Garage Specialist Plymouth, NH Language Department Garage/Fleet Location Plymouth, NH Position Type Full Time Salary $27.99 Requisition 2026-18 Open Date 06/18/2026 Close Date Description
GARAGE SPECIALIST
The Garage at New Hampshire Electric Cooperative, Inc. (NHEC) is seeking an individual to join our team. This role reports to the Director of Operations and works closely with the Fleet Services Representative. It provides administrative, coordination, and quality control support for garage and fleet operations, ensuring accurate records, timely service coordination, regulatory compliance, and effective communication related to Cooperative vehicles and equipment. Supporting our commitment to safety, reliability, and service to our members, this position plays an important role in keeping our fleet operating efficiently to serve the communities we power and connect.
Key Responsibilities:
Coordinate and track vehicle maintenance, repairs, inspections, and service schedules. Maintain accurate fleet records, including vehicle specifications, mileage, registrations, and service history. Register all Cooperative vehicles with Town and State agencies and ensure ongoing compliance with regulatory requirements. Process and track work orders, including charging labor, materials, and closing work orders in a timely manner. Coordinate appointments, recall notices, and accident-related support for Cooperative vehicle operators. Maintain and process transportation and fleet-related records to ensure accuracy, accessibility, and compliance. Provide administrative, analytical, and technical support to garage and fleet operations. Prepare and maintain records for vehicle-related activities, ensuring proper documentation and distribution. Support annual fleet reviews, audits, and reporting requirements. Maintain communication with vendors regarding vehicle service, repairs, parts, warranty issues, and billing. Track, code, scan, review, and reconcile fleet-related invoices; ensure accuracy and completeness prior to submission to Accounting. Assist Accounts Payable with invoice inquiries, discrepancies, and reconciliation of fleet expenses. Provide administrative support including answering phones, directing calls, data entry, filing, report generation, and fleet invoicing support. Assist in preparing purchase requisitions related to fleet and garage needs and ensure proper documentation for approvals. Ensure fuel cards and E-ZPass devices are assigned to each vehicle and properly tracked. Review monthly E-ZPass and fuel reports; identify discrepancies and report concerns to the Fleet Service Representative (FSR). Collect and report vehicle mileage data for all fleet assets. Provide the Fleet Service Representative with a weekly oil change and preventive maintenance list. Assist with the coordination, delivery, and movement of vehicles as needed. Support continuous improvement efforts by identifying opportunities for operational efficiency and cost savings. Support strategic, financial, and cultural goals of the Cooperative through effective performance and collaboration. Maintain professional and technical knowledge through training and development. Respond to internal and external inquiries related to fleet operations, billing, and invoicing in a timely and professional manner. Perform other administrative duties as assigned in support of fleet operations and the Fleet Service Representative.
Required Qualifications:
High School Diploma or equivalent required Working knowledge of general office procedures Experience in fleet coordination, invoicing, customer service, and computer systems Proficiency in Microsoft Office (Excel, Word, Outlook) Understanding of invoicing and accounts payable processes Ability to learn Cooperative policies and fleet procedures
Preferred Qualifications:
Associate's degree 2 years of experience Familiarity with fleet management and vehicle record systems Knowledge of service area geography helpful
Abilities:
Strong organizational and recordkeeping skills Ability to work independently and prioritize effectively Strong communication and customer service skills High attention to detail and accuracy Ability to manage multiple deadlines and tasks Math and reconciliation skills for invoice processing and expense tracking Ability to reconcile fleet records with invoicing and accounts payable systems Professional demeanor in all interactions Proficiency with office equipment and computer systems Working Conditions Normal office environment with interaction with fleet personnel and operations with working hours between 6:00 a.m. and 6:00 p.m. This is a 5 days a week 8 hours per day position. Occasional visits to local and state offices for registration and documentation purposes and occasional coordination with vehicles, vendors, and service providers. Assistance with power restoration efforts is required of all employees. Depending on the severity and duration of power outages, employees may be required to assume duties and work hours that are outside of their normal working conditions. Such assistance may require working nights, weekends, holidays, and may involve considerable extra hours. In order to meet this working condition, all employees are required to provide a personnel number where they may be reached after hours. This number will only be used for internal purposes. Additional Information To be posted internally from 6/18/2026 to 6/24/2026. For internal consideration, please apply before 6/25/2026.
