Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
AT
Anvil Truck and Trailer
logistics Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Logistics Specialist
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Texas data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
A Logistics Specialist plans and manages logistics, including the distribution and transportation of supplies, equipment or materials for a company or organization. Develops order schedules and policies, tracks shipments, coordinates storage and works with suppliers and transportation companies. Implements efficient and cost-effective transportation and distribution systems.
$68,436 / year median in Texas
+1% projected growth
Job Description
Administrative Assistant Reports to:
Executive Administrator Schedule:
Full-time, 40 hours per week, on-siteCompensation:
$20-$25 per hour, depending on experience Position Summary Anvil Energy Services is looking for a dependable, detail-oriented Administrative Assistant to support the Executive Administrator and the shop owner in the day-to-day operation of our trucking company and mechanic shop. This is a hands-on role for someone who can keep files, drivers, and paperwork organized while juggling several priorities at once. The right person is calm under pressure, quick to learn, and comfortable both at a desk and out running time-sensitive errands around town. Key Responsibilities- Assist the Executive Administrator with daily administrative and operational tasks.
- Onboard new drivers, including collecting paperwork, verifying documents, and setting up files in line with DOT and FMCSA requirements.
- Maintain accurate, organized physical and digital file management for drivers, equipment, and the company.
- Support payroll processing and recordkeeping.
- Handle billing and invoicing in QuickBooks Online (QBO), and follow up as needed.
- Build and update spreadsheets and reports in Excel.
- Help keep the company compliant with DOT regulations and FMCSA guidelines.
- Assist the owner with in-town tasks, including:
- Obtaining permits
- Bank runs and deposits
- Equipment and materials pick-ups
- Take on additional duties as needed to keep operations running smoothly. Required Qualifications
- Working knowledge of QuickBooks Online (QBO).
- Proficiency in Microsoft Excel.
- Trucking industry background, with familiarity with DOT requirements and FMCSA guidelines.
- Strong ability to multitask and stay organized across competing priorities.
- Ability to stay focused and perform well under pressure.
- Valid driver's license and a clean driving record for in-town errands.
- Reliable, trustworthy, and able to handle confidential information with care. Preferred Qualifications
- Prior experience in an administrative role at a trucking company or mechanic shop.
- Experience with driver onboarding and
DOT/FMCSA
compliance files.- Familiarity with payroll and accounts receivable/payable processes.