SUPPLIER MANAGEMENT SPECIALIST

SUPPLIER MANAGEMENT SPECIALIST

University of Texas Rio Grande Valley, United States 1 day ago

Location:

Rio Grande City, TEXAS

Deadline:

; Posting Details Position Information Posting Number

SRGV8964

Working Title

SUPPLIER MANAGEMENT SPECIALIST

Number of Vacancies 1 Location Edinburg, Texas Department Procurement Office FTE 1 FLSA Exempt Scope of Job Responsible for managing the onboarding of vendors and ensuring all supplier information is validated, maintained and accurately reflected in the ERP and electronic procurement system. Ensure all necessary documentation is in compliance with state laws and university policies and procedures to mitigate university potential liability as a result of fraud. Description of Duties Responsible for managing the onboarding of vendors doing business with UTRGV and ensuring all necessary documentation is in compliance with state laws and university policies and procedures. Monitors and organizes supplier database and makes recommendations for process improvement initiatives within the assigned area. Monitors and analyzes transaction data, vendor accounts, payment transactions and other relevant information to identify and investigate unusual or suspicious behavior. Independently identifies potentially fraudulent activity on vendor' accounts and mitigate fraudulent risk, report possible fraudulent activity to the proper department, and other duties and projects as assigned. Reviews and approves of new vendor setups and changes (bank details, tax IDs, addresses). Performs duplicate vendor checks. Monitors red flags for fraud (suspicious bank changes, duplicate payments, shell vendors). Reviews, analyzes, audits and verifies data against available state and federal databases to ensure accuracy of all supplier information while complying with established internal and external policies and procedures. Effectively interacts with internal departments, as well as other banks, companies, or local, state, and federal authorities when necessary. Serves as the primary point of contact for supplier performance issues and escalations. Communicates with suppliers regarding information required for setting and maintaining supplier records in Enterprise Resource Planning (ERP) system. Maintains and validates accurate supplier records and reporting in the ERP and electronic procurement systems. Responsible for preparing and analyzing weekly vendor updates reports to validate banking and supplier information provided through the vendor/supplier registration portal. Monitors supplier database and make recommendations for process improvement initiatives within the assigned area. Reviews conflict-of-interest disclosures. Ensures a vendor validation process is in place to review, identify and monitor red flags in order to prevent any possible fraudulent payment activities. Assists vendors and internal customers with resolution of supplier record inquiries or issues and involves management as needed for special circumstances. Fosters collaboration with external suppliers to ensure mutual benefit and improved service levels. Assists with some Historically Underutilized Business (HUB) outreach events in the Rio Grande Valley area. Communicates effectively and fully all situations that could compromise the department's or university's ability to provide high-quality customer service to management. Ensures data protection compliance. Stay up to date on industry trends, emerging threats, and best practices for fraud prevention. Use data and detection tools to identify patterns and trends. Ensures the Supplier Management Help Desk is promptly answering emails, calls, and in person inquiries. Performs other duties as assigned. Supervision Received General supervision from assigned supervisor. Supervision Given Direct supervision of assigned staff. Required Education Bachelor's degree in Business Administration or related field from an accredited university. Preferred Education None. Licenses/Certifications N/A Required Experience Two (2) years of experience in supply chain management operations, accounts payable, managing vendor relationships, commercial banking. Preferred Experience Experience in supplier risk management and compliance. Experience with Jaggaer E-Procurement System and Payment Work Supplier Management System and PeopleSoft ERP system. Experience obtained in a higher education setting. Equipment Use of standard office equipment. Use of E-Procurement System, Payment Work Supplier Management System, and internal ERP system. Working Conditions Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley. Other Demonstrate strong investigative/analytical skills and be able to formulate and clearly articulate a supportable rationale behind the decisions of the alerted fraudulent activity while complying with departmental procedures. Oral and written communication skills. Strong problem solving and analytical skills. Detail oriented. Ability to make data-driven decision making and meet deadlines. Ability to mitigate risk, identify red flags and prevent fraudulent vendor activities. Ability to internal control principles aligned with local, state and federal applicable laws. Thorough knowledge or ability to quickly learn applicable, laws, codes, regulations standards methods and practices related to supplier management. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 05/18/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Social Security Number Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careersutrgv. Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of Human Resources. Quick Link careers.utrgv/postings/51175