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Operations Supervisor (TUC VITA) x4
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What they do
An Operations Supervisor manages daily operations and activities for a company or organization. Primarily involved in supervising and coordinating the activities of front-line employees such as monitoring work progress, providing training, and ensuring compliance. Has authority over the work of their team members but typically reports to higher-level management.
$88,915 / year median in California
+7% projected growth
Job Description
Operations Supervisor (TUC - VITA) x4
Job no: 561869
Work type: Auxiliary
Location:
Northridge
Categories:
At-Will, Part Time
About The University Corporation
The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life.
Overview:
The Operations Supervisor is responsible for the clinics recruitment, training, publicity, operations, data collection and quality control. Operations Supervisors regularly reviews tax returns submitted by volunteers and other staff to ensure accuracy. Regularly communicates with VITA Coordinators to ensure program efficiency. The Operation Supervisors directly supervise the work of the Lead Supervisors who are assigned to report to them (typically around 3-4), they also co-supervisor the student assistants in the VITA Office.
Duties and Responsibilities (other duties as assigned): Supervising and managing their assigned sites. Oversee's Lead supervisors, tax preparers,
and students assistants. Ensures that sites have working equipment, required supplies, along
with current IRS materials in case of audit. Maintains communication with Community
Partners (i.e. Libraries, Community Centers, YMCA) to ensure smooth working relationship.
Pre-tax season assists Program Coordinator to administer and train volunteer tax preparers
and supervisors. Confirms the student's identity using photo identification, and confirm he/she has signed and
dated Form 13615. Assigns students to cohorts including work schedule and provides student
with on-site materials.
Reviews student documentation with student to assign final student grade.
Addresses tax issues and/or tax code rejections with tax payers in order rectify concerns.
Running reports on a weekly basis VITA TaxSlayer Pro for Community Partners, Federal and
State Tax Authorities including for grant purposes.
CSU5 Designated liason reports directly to VITA Program Director to address any and all CSU5 concerns and maintain line of communication.
Other duties as assigned.
Qualifications:
High School Diploma or Equivalent
Knowledge, Specialized Skills, and Abilities:
- Excellent oral, written, and client service skills
- Able to effectively interact with low-income clients with diverse backgrounds.
- Able to work under pressure while managing multiple tasks in a fast-paced team-oriented
environment and with minimum supervision - Bilingual language skills are a plus
- Proficiency of MS Office (Outlook, Word, Excel), Taxslayer Pro, Qualtrics, Acuity and Box
- Possess strong leadership skills, communication skills, interpersonal skills, customer service skills,
work ethics, takes initiative and ownership of tasks assigned - At least two tax return seasons of supervisory work experience, including training staff, in a volunteer
income tax clinic - Experience serving low-income communities is required.
Pay, Benefits, & Work Schedule
This position is employed through The University Corporation (TUC).
The anticipated hiring range: $21.23 - $26.06
Full Pay range: $xx
Time Base:
Part -Time (20 hours per week)
General Information
THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND
INVESTIGATION.