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Job Description
Operations and Office Assistant on Beautiful Ranch Milestones Ranch Malibu Malibu, CA Job Details Part-time $22 - $26 an hour 1 hour ago Qualifications Vendor relationship building Hospitality Teamwork Filing Executive administrative support Driving Productivity software Property management
Full Job Description Part-Time Healthcare Office & Operations Assistant Reports To:
Program Director Hours:
9:00am-2:30pm w/ schedule flexibility -holidays and weekends may be required
FLSA Status:
Non-Exempt Minimum Qualifications:
• Must be able to pass drug screening Must have 5 years continuous driving experience without major moving violation Ability to stand and walk for extended periods Ability to lift up to 25 pounds Strong computer and communication skills (Microsoft Office, iPhone tools). Proven organizational and problem-solving ability. Scheduling experience Frequent bending, reaching, and movement throughout shift
About Us:
For over 23 years, Milestones Ranch Malibu has been helping individuals transform their lives on a stunning 200+ acre property in Malibu, California. As a nationally respected dual diagnosis residential treatment center, we are a heart-centered, mission-driven team dedicated to meaningful recovery, compassionate care, and personal growth — for both our clients and our staff. If you are a natural leader with a passion for people, organization, and purpose-driven work and if you thrive in fast-paced environments where no two days are the same, we invite you to join our team as an Operations & Office Assistant. Position Overview This dynamic position combines operational and office leadership. You'll help to ensure smooth daily operations and maintain a beautiful and professional environment. This is a highly visible role that demands exceptional organization, communication, and emotional intelligence, perfect for someone who balances heart-centered service with strong administrative and operational skills. Key Responsibilities Operations & Facility Management Maintain daily flow of communication (email, phone, scheduling) Maintain a "hotel-ready" environment with strong attention to aesthetics, cleanliness, and ambiance. Ensure the property is consistently guest-ready, polished, and welcoming. Manage inventory, vendor relationships, repairs, and supply orders with attention to quality and timeliness. Assist with risk management and performance improvement tracking, emergency preparedness, and quality assurance efforts. Ensure compliance with health and safety protocols (Joint Commission, OSHA, DHCS). Manage calendars Help coordinate interviews, tours, and special events General office administration, record keeping, and scheduling Assist with staff scheduling, HR recruiting, onboarding paperwork, and light bookkeeping or filing. Maintain and update employee records in HR systems Assist with research and social media Other duties as assigned The Ideal Candidate You are someone who: Notices when a chair is out of place or a space feels less than "guest-ready." Balances operational tasks with kindness, clarity, and professionalism. Thrives under pressure and adapts quickly in a fast-paced, team-oriented environment. Leads with heart, blending efficiency, warmth, and integrity. Preferred Qualifications Background in behavioral health, treatment center, or hospitality operations. Experience with facility logistics and vendor management. Strong eye for detail and "5-star" presentation standards. Bookkeeping or HR administrative experience. Compensation & Benefits Competitive pay commensurate with experience. Daily chef-prepared meals. Opportunities for professional growth in healthcare operations and admissions. Supportive, mission-driven culture that values collaboration, excellence, and compassion.
