Finance & Operations Manager Doral, FL

• Full-Time

• In-Person The Role Gaui is a Miami-based fashion and direct-to-consumer brand seeking a Finance & Operations Manager to bring clarity, discipline, and consistency to the way our business runs. Working closely with the Founder, you'll oversee day-to-day financial administration and help coordinate the operational details that keep the company moving. You'll maintain accurate accounts payable records, monitor cash commitments, support financial reporting, and keep important projects and deadlines on track. This is a hands-on role for someone who is comfortable with numbers and equally strong at organizing people, information, and priorities. The right person follows through, sees potential problems early, and takes pride in making a growing business run better. What You'll Own Financial Operations Maintain a clear, up-to-date record of invoices, vendor balances, credits, due dates, and payment history. Enter and organize invoices in the company's accounts payable system, and match payments to the correct invoices—including payments made outside the platform. Prepare payment runs for approval and coordinate timing with the Founder. Monitor bank balances, upcoming obligations, recurring expenses, and short-term cash needs. Maintain a rolling cash flow forecast with the Founder and fractional CFO. Track budgets, expenses, and purchasing approvals; flag discrepancies and items that need attention. Coordinate with the bookkeeper, accountant, fractional CFO, and banking partners. Organize records and resolve outstanding items in support of month-end close. Prepare concise weekly cash summaries and support monthly financial reporting. Business Operations Maintain organized vendor files, operating procedures, financial records, and reporting systems. Track vendor commitments, purchase orders, deposits, payment terms, and outstanding balances. Coordinate deadlines and operating needs across product, e-commerce, marketing, and fulfillment. Identify bottlenecks and help put practical improvements in place. Manage assigned projects from planning through completion, keeping owners and deadlines visible. Maintain a calendar of key commitments, renewals, deadlines, and recurring payments. Coordinate photo shoot logistics, including scheduling, timelines, locations, and team availability. Communicate directly with model agencies and vendors to confirm bookings, deliverables, rates, and logistics. Founder

+ Team Support Work directly with the Founder to organize priorities and ensure decisions turn into action. Prepare agendas and notes for finance and operations meetings, capturing decisions, owners, and deadlines. Follow up with team leads on approvals, information, and outstanding commitments. Handle confidential financial, employee, and vendor information with discretion and sound judgment. What You Bring At least 5 years of experience in finance operations, accounts payable, business operations, or a related field. Experience in e-commerce, fashion, retail, or another inventory-based business is strongly preferred. A working knowledge of accounts payable, expense tracking, reconciliations, cash flow, and financial reporting. Experience with accounting and AP tools such as QuickBooks, Melio, Ramp, or similar platforms. Strong spreadsheet skills and confidence working with financial records and business data. Excellent organization, attention to detail, and follow-through. The judgment to work independently, handle sensitive information, and raise concerns early. Clear written and verbal communication skills. Proficiency with Google Workspace, Microsoft Excel, and business management tools. How the Role Works This is a hands-on management role, not a CFO position and not simply an invoice-entry position. You'll own the daily operational/financial processes that give Gaui a reliable view of commitments approaching. Schedule

+ Work Environment This is a full-time, in-person position based in Doral, Florida, with a Monday-Friday schedule. Gaui is currently testing hybrid Mondays. The role requires availability during business hours and flexibility as business priorities arise. How to Apply If the role feels aligned with your experience, email with your resume and a brief personal introduction. We look forward to learning more about you.

Pay:

$85,000.00 per year

Work Location:

In person