The ideal candidate is a collaborative professional who thrives in a mission-driven environment, exercises sound judgment, manages multiple priorities with ease, and enjoys building strong relationships.

Essential Responsibilities:

Office Administration

• Manage the daily operations of the Foundation office while maintaining a welcoming and professional environment.
• Serve as the primary point of contact for donors, volunteers, nonprofit partners, vendors, Admirals Cove management and staff, and visitors.
• Manage office systems, Foundation email, supplies, equipment, files, and vendor relationships.
• Maintain efficient administrative procedures and accurate organizational records. Executive Director & Board Support
• Provide high-level administrative support to the Executive Director.
• Coordinate Board and committee meetings, including agendas, meeting materials, minutes, meeting logistics, and follow-up.
• Maintain Board records, governance files, calendars, and committee documentation.
• Support strategic initiatives and special projects as assigned. Grant Administration
• Coordinate the Foundation's grant administration process using Foundant Grant Lifecycle Manager (GLM).
• Serve as a resource for nonprofit applicants throughout the grant cycle.
• Maintain grant records, reporting schedules, and supporting documentation.
• Support allocation committees and prepare reports and meeting materials. Foundation Events & Community Engagement
• Lead the coordination and execution of Foundation fundraising and community events.
• Develop event timelines and coordinate logistics, registrations, vendors, volunteers, and event communications.
• Support donor stewardship activities before, during, and after Foundation events.
• Work collaboratively with the Executive Director, Board members, and volunteers to ensure successful events. Donor Relations & Communications
• Maintain accurate donor, volunteer, and nonprofit databases.
• Coordinate acknowledgments, correspondence, and donor communications.
• Assist with newsletters, website updates, social media, presentations, and other Foundation communications.
• Foster positive relationships with donors, volunteers, nonprofit organizations, and community partners. Financial & Administrative Support
• Process invoices, prepare bank deposits, and maintain administrative financial records.
• Safeguard confidential donor and Foundation information.
• Assist with budget tracking and administrative reporting. Qualifications
• Bachelor's degree preferred.
• Five or more years of experience in office management, nonprofit administration, development, fundraising, event coordination, or a related professional role.
• Demonstrated experience coordinating meetings, projects, and special events.
• Outstanding organizational and project management skills.
• Demonstrated ability to exercise sound judgment, diplomacy, and professionalism while working with diverse constituencies and confidential information.
• Exceptional interpersonal skills with a proven ability to build trust and collaborative relationships with donors, volunteers, Board members, nonprofit leaders, Admirals Cove management and staff, and community partners.
• Excellent written, verbal, and presentation skills, with the ability to professionally represent the Foundation at Board meetings, donor events, community functions, and other public gatherings.
• Ability to manage multiple priorities with professionalism, discretion, and confidentiality.
• Strong technology skills, including proficiency in Microsoft Office and WordPress with the ability to quickly learn new software platforms; experience with Foundant, GiveButter, Little Green Light or similar CRM/grant management software preferred. The Successful Candidate
• Professional, dependable, and self-motivated.
• Highly organized with exceptional attention to detail.
• Warm, approachable, and customer service oriented.
• Flexible, patient, and diplomatic, with exceptional interpersonal skills and sound judgment.
• A proactive problem solver who takes initiative, follows through, and develops thoughtful solutions.
• Passionate about philanthropy and committed to the Foundation's mission. Physical Requirements
• Ability to sit or stand for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to attend occasional evening and weekend meetings and Foundation events.

Pay:

$70,000.00 - $80,000.00 per year

Benefits:

Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person