Office Assistant

Administrative & Guest Services Circle M Ranch - Maui, HI Full-Time | $19/hour About Us Circle M Ranch is a private, boutique ranch property in Maui offering a unique blend of hospitality, equestrian charm, and curated guest experiences. We pride ourselves on maintaining a beautiful, welcoming environment with exceptional attention to detail. Position Overview We are seeking a dependable, detail-oriented Administrative & Guest Services Coordinator to support daily ranch operations. This role combines administrative responsibilities with hospitality-focused guest interaction and light facilities coordination. You'll be a key point of contact for guests, vendors, and internal operations—helping ensure the ranch runs smoothly while delivering a warm, professional experience. Key Responsibilities Guest Services & Hospitality Greet and welcome guests upon arrival with a friendly, professional demeanor Assist with guest check-ins, directions, and general inquiries Maintain a polished and inviting guest-facing environment Administrative Support Handle phone calls, emails, and general correspondence Assist the Front Office Manager with daily operations Support inventory tracking and ordering for office and retail items Help manage scheduling and basic recordkeeping Retail & Gift Shop Oversee daily operations of the ranch gift shop Restock merchandise and maintain visual presentation Process transactions and assist guests with purchases Facilities & Operations Help maintain cleanliness and organization of guest areas and ranch house Assist with restocking supplies and light upkeep tasks Coordinate with maintenance as needed Vendor Coordination Communicate with and coordinate service vendors such as: Farriers Landscapers Feed suppliers Trash and service providers Track schedules and ensure timely service completion Qualifications Previous experience in administrative, hospitality, or customer service roles preferred Strong communication and interpersonal skills Highly organized with attention to detail Comfortable multitasking in a dynamic environment Positive, team-oriented attitude with a willingness to help where needed Basic computer skills (email, scheduling, spreadsheets) Ability to be on your feet and assist with light physical tasks What We Offer Competitive hourly pay: $19/hour Unique and beautiful work environment in Maui Opportunity to be part of a growing, high-end ranch operation Collaborative, supportive team culture

Pay:

$16.00 - $19.00 per hour

Benefits:

Health insurance

Work Location:

In person