Operations Coordinator

Operations Coordinator Full-Time | On-Site | Northbrook, IL About ATN ATN is a fast-moving wholesale and closeout distributor that sources merchandise from major retailers and manufacturers and resells to discount retailers nationwide. With a lean, collaborative team, ATN moves quickly and values people who can wear multiple hats, think on their feet, and take ownership of their work. Position Overview We are looking for a highly organized and detail-oriented Operations Coordinator to join our team. This is a dual-function role supporting both day-to-day operational workflows and accounting/bookkeeping activities. You will work closely with the

COO, CFO, AR/AP

clerks, and warehouse staff to keep purchasing, fulfillment, and financial records running smoothly. This role is ideal for someone who thrives in a high-volume, fast-paced environment, is comfortable toggling between operational tasks and numbers, and takes pride in keeping things accurate and on time. Key Responsibilities Operations Coordinate purchase orders from creation through receipt, ensuring accuracy against vendor invoices and shipment documentation Perform 3-way PO matching (PO, receipt, invoice) and flag discrepancies for resolution Track open purchase orders and open sales orders; communicate status updates to relevant stakeholders Manage inventory of sample products, including tracking, organizing, and replenishing as needed Serve as a day-to-day point of contact for both customers and suppliers — handling order inquiries, shipment coordination, and general communication in a professional and timely manner Apply knowledge of supplier and customer shipping and routing requirements, including routing guides, carrier compliance, and labeling standards Support inbound and outbound logistics coordination, including scheduling, freight documentation, and shipment tracking Maintain and update vendor records, item master data, and operational documentation Identify process gaps and recommend workflow improvements Accounting & Bookkeeping Support Enter vendor bills, customer invoices, receipts, and payments accurately and timely into NetSuite Record daily banking transactions including deposits, withdrawals, transfers, and wire payments Perform monthly bank reconciliations for all company accounts, resolving outstanding items and discrepancies Perform monthly credit card reconciliations, matching statements to receipts and ensuring proper expense coding Maintain organized records of supporting documentation for all transactions entered Assist AR and AP clerks with high-volume transaction processing during peak periods Flag and escalate unusual items or discrepancies to the CFO for review Qualifications Required 2+ years of experience in CPG operations — on the buying side (retail, merchandising, procurement) or selling side (wholesale, distribution, brand/manufacturer) Demonstrated experience with customer-facing and supplier-facing communication in a professional business environment Working knowledge of shipping and routing processes, including carrier compliance and routing guide requirements 1+ years of bookkeeping or accounting support experience (transaction entry, AP/AR, reconciliations, or similar) Strong Excel skills (pivot tables, VLOOKUPs, data manipulation) Comfortable learning and working within ERP and technology platforms; experience with NetSuite is a plus but not required — training will be provided Comfortable using AI tools such as Claude AI as part of daily workflows High attention to detail and accuracy under deadline pressure Excellent organizational skills with the ability to manage multiple priorities simultaneously Clear, professional written and verbal communication Preferred Experience in closeout, wholesale, or discount retail sectors Familiarity with inventory costing concepts (average cost, FIFO) Experience managing sample or demo product inventory Associate's or Bachelor's degree in Business, Supply Chain, Accounting, or related field What We Offer Competitive salary commensurate with experience Direct exposure to senior financial leadership and business operations A collaborative, no-bureaucracy environment where your contributions are visible and valued Opportunity to grow into a more senior operational or financial role as the company scales ATN is an equal opportunity employer.

Pay:

$25.00 - $35.00 per hour

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person