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Job Description
ATE Support Services Administrator Automotive Technology Experts - 3.5 Westmont, IL Job Details Full-time $55,000 - $65,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Vision insurance 401(k) matching Opportunities for advancement Life insurance Referral program Qualifications Office supply management Data integrity assurance Internal controls Accounts receivable management Account maintenance Managing teams in a customer support role Tooling Inventory management Team leadership Workflow management (operations management method) Operations coordination Spreadsheets Automation software Mail distribution Mid-level Performance management 3 years Financial issue resolution Administrative experience Client invoicing Data integrity and documentation Supervising experience Compliance management Task prioritization Mail management Data reporting support Smartsheet Vendor relationship management Office supply ordering Vendor communication
Full Job Description Champions Do More:
At Automotive Technology Experts (ATE), we understand the importance of providing fast and accurate vehicle diagnostic scanning and calibration services. We service hundreds of customers that rely on us to ensure that the repairs they have completed are safe and that the vehicle will operate as the manufacturer had intended. ATE was founded in 2019 to provide technological and electrical repair expertise in the collision industry that struggles to stay current with the rapidly changing technology in vehicles. We employ technicians across the country. Our growth will continue as we add team members that strive to be the best, commit to taking care of our customers, and continue to train so that they can accomplish team goals and obtain career advancement opportunities.
JOB PURPOSE
The Support Services Administrator is responsible for ownership and oversight of administrative, billing coordination, and operational support functions across the organization. This role ensures efficient operations, consistent execution of internal processes, and effective management of support staff, including the Customer Relations Specialist and virtual assistants. The Support Services Administrator partners with internal departments to support operational workflows, ensure alignment across teams, and maintain consistent execution of company processes.
Responsibilities:
Oversee daily office and administrative operations, including workflow coordination, process execution, task prioritization, and team performance management. Supervise administrative staff and virtual assistants, ensuring timely completion of invoicing, statements, collections follow-up, payment applications, and related administrative functions. Review account status and aging reports to identify risks, discrepancies, collection concerns, or items requiring escalation. Ensure compliance with established billing procedures, operational processes, and internal controls. Partner cross-functionally with Finance and other departments to support process alignment, account resolution, escalations, and operational efficiency. Review and approve employee timecards for accuracy and payroll processing. Manage and maintain internal systems and operational tools, including Smartsheet workflows, automations, reporting, and data integrity. Manage company vendor accounts (e.g., FedEx, Amazon, Uline), including purchasing, account administration, billing reconciliation, and issue resolution. Oversee general office operations, including mail distribution, outgoing shipments, office and breakroom supply inventory, workplace organization, and vendor coordination. Coordinate team lunches, employee engagement activities, and office events. Provide ongoing administrative and operational support to leadership and cross-functional teams as needed. Perform other related duties as assigned.
Qualifications:
3-5+ years of experience in office management, operations, or similar role. Experience managing billing workflows or accounts receivable coordination. Experience supervising or coordinating support staff preferred. Proficiency in Microsoft Excel and Microsoft 365 applications. Experience with Smartsheet or similar workflow tools preferred. Strong organizational, multitasking, and problem-solving skills. Ability to manage multiple priorities independently. Excellent written and verbal communication skills. Strong attention to detail and accountability. Ability to work cross-functionally with internal teams and departments.
Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements and annual updates: Medical Insurance Dental Insurance Vision Insurance Group Life Insurance Disability Insurance 401k Retirement Plan with match Referral Bonus ("Cash From Crash") 5 Paid Holidays We are committed to providing competitive compensation for this role. The actual offer will be based on various factors, including but not limited to: job related knowledge, skills, experience, relevant certifications and qualifications. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
