Job Description
Position Details Position Information Announcement Number
STAFF - VA - 26309
For questions regarding this position, please contact: Katie Sutich Assistant to the Dean katie.sutich@montana.edu Classification Title Admin Assoc IV Working Title Business Operations Manager Brief Position Overview The Departments of Political Science and Sociology and Anthropology are searching for an enthusiastic and motivated individual to supervise and manage all administrative support activities of both departments. The Business Operations Manager oversees fiscal, HR, and student support services while providing critical assistance to the Department Heads and faculty in their mission to provide outstanding educational and research opportunities to the students of Montana State University. Position Number 4M0026 Department Sociology & Anthropology Division College of Letters & Science Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0
Benefits Eligible Eligible Salary $24.04 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Political Science Department offers a truly unique learning environment to undergraduate students by providing them the opportunity for close engagement with their professors and peers, and a course of study grounded in traditions focused on civic engagement and the human condition. The Department of Sociology and Anthropology provides excellent educational experiences to undergraduate majors, minors, and MSU as a whole. The unifying theme of the department is the study of societies - past and present - embedded in the tradition of the liberal arts. Duties and Responsibilities Executive Assistant to the Department Heads Works closely with the Department Heads of Sociology and Anthropology and Political Science to facilitate overall operations. Provides departmental and program data and implements decisions. Researches and prepares data on budgetary and academic issues, such as course offerings, enrollments, and course loads, to provide supporting documentation to manage curricula. Fiscal Manager Performs many accounting and all budgeting functions for the Department. Serves as account manager for purchasing card transactions, including monthly report compilation. Processes faculty travel and student scholarships. Serves as departmental liaison with the College of Letters and Sciences Fiscal Services for the centralized accounting services. Conference and Event Organizer Works directly with the Academic Services Coordinator to make arrangements for events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on-site staff. HR Liaison Serves as the first point of contact for hiring and payroll issues. Creates and processes various types of appointments for faculty (tenure track and non-tenure track), staff, graduate, and undergraduate students. Processes tax forms and all required new employee forms, conducts pre-payroll audits, reconciles payroll, submits appointment forms, and approves timesheets. Operations Manager Oversees the daily functions, workloads, and services of the department. Provides support for curriculum assessment activities and for Retention, Tenure, and Promotion processes. Supervises all department staff. Oversees department property management for departmental offices, common spaces, teaching labs, conference rooms, and research lab property issues. Required Qualifications - Experience, Education, Knowledge & Skills Bachelor's degree and progressively responsible business management experience or an equivalent combination of relevant education and/or experience. Demonstrated experience with budgeting, accounting and human resources. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy. Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases. Preferred Qualifications - Experience, Education, Knowledge & Skills Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting. Progressively responsible management experience. The Successful Candidate Will Possess excellent written and verbal communication skills. Possess strong decision-making and problem-solving skills. Have the ability to interpret, implement and communicate new policies and procedures. Have the ability to work independently with minimal supervision and as part of a team. Have the ability to establish and maintain productive and positive working relations with coworkers, faculty, students, supervisors, and the public. Represent the departments, college, and university to others in a professional and courteous manner. Position Special Requirements/Additional Information To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. Physical Demands This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time. This position has supervisory duties? Yes Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on March 20, 2026 ; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for sponsorship. EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (•).
