Position:

Public Affairs & Communication Assistant Pay Rate:

$32.00 per hour

Location:

Clayton, NC Hours:

9:00 am - 6:00 pm

Key Responsibilities:

Provide comprehensive administrative, clerical, and process support to the VP/Director and department leadership. Manage sensitive documents, scheduling, meeting logistics, travel coordination, onboarding, KPI tracking, and social activities. Lead and coordinate assigned projects from initiation through completion, ensuring alignment with scope, timeline, and budget. Maintain calendars, anticipate needs, and effectively manage the department leader's schedule. Prepare reports and department metrics using Microsoft Excel, PowerPoint, Teams, and SharePoint. Plan, organize, and execute both on-site and virtual meetings/events, including logistics, presentations, catering, and off-site activities. Develop, design, and edit presentations for meetings and events. Prepare and submit expense reports in compliance with company policy. Coordinate complex travel arrangements, including flights, accommodations, and transportation. Support the Public Affairs and Communication team's daily functions and social activities. Order and maintain office supplies and ensure 5S standards for documentation and storage. Support and manage department-related social media campaigns. Identify opportunities for process improvement and assist in standardization efforts. Represent the department through effective and discreet communication. Partner and collaborate closely with local teams. Uphold all safety, environmental, and company standards, exemplifying the Novo Nordisk Way. Create and manage batch records. Perform other duties as assigned.

Physical Requirements:

Ability to work in an open office environment with potential frequent distractions. Ability to travel up to 10% as required.

Qualifications:

Bachelor's degree from an accredited university in a related field required. Associate's degree with a minimum of two (2) years of administrative experience (preferably pharmaceutical) may be considered. High school diploma or equivalent with a minimum of four (4) years of administrative experience (preferably pharmaceutical) may also be considered. Minimum of four (4) years of administrative experience preferred, ideally in a pharmaceutical environment. Strong organizational, project coordination, and stakeholder management skills. Demonstrated experience supporting senior leaders or executives. Excellent communication skills and discretion in handling confidential information. Strong knowledge and experience with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required. Proven ability to manage multiple priorities in a fast-paced environment. Experience in the pharmaceutical industry is a plus. Exceptional problem-solving, planning, and attention to detail skills preferred. What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. 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