An Operations Manager manages operations for a specific area within a company or organization. Supervises staff, oversees quality control, process improvement, and budget management for daily work activities. Has significant authority within their area of responsibility such as hiring, training, and managing staff.
Operations & Admin Coordinator (Real Estate) at 24 Seven Talent Operations & Admin Coordinator (Real Estate) at 24 Seven Talent in Hoboken, New Jersey Posted in 4 days ago.
Type:
full-time
Job Description:
Client Overview:
Our client is a leading luxury retail global organization.
Role Overview :
This position combines administrative support, financial coordination, and property operations into one dynamic role. Acting as the primary support to the Real Estate Operations Manager, you will oversee purchase orders, invoice processing, billing, and procurement while helping coordinate building operations and tenant services.
Operations & Admin Coordinator Responsibilities:
Manage the full lifecycle of purchase orders, invoices, and vendor payments. Coordinate billing, expense tracking, and other financial administrative activities. Maintain accurate records within the organization's property management platform. Partner with internal departments and external vendors to ensure building operations run smoothly. Assist with tenant onboarding, communication, and ongoing service requests. Coordinate maintenance activities and monitor the completion of work orders. Perform routine inspections of shared spaces to ensure facilities meet operational standards. Support vendor scheduling, inventory management, and procurement activities. Build strong working relationships with tenants, landlords, security, and service providers. Provide broad administrative and operational support on special projects and day-to-day initiatives as assigned.
Operations & Admin Coordinator Qualifications:
Previous experience in an administrative, operations, facilities, property management, or accounting support role. Experience handling purchase orders, invoicing, billing, or accounts payable processes. Strong attention to detail with excellent organizational and time management skills. Ability to manage multiple priorities in a fast-paced, service-oriented environment. Strong communication skills and a customer-focused approach. Comfortable learning new software and working within procurement or property management systems. Proficient in Microsoft Office, particularly Excel and Outlook. Self-motivated, dependable, and willing to take ownership of a wide range of responsibilities.
