Bookkeeper & Firm Operations Coordinator Foster & Schmalkuche, P.C., Gardiner NY Looking for More Than Just a Bookkeeping Role? We're looking for a highly organized, tech-savvy professional who enjoys being at the center of a successful firm's operations. You'll play a key role in managing the financial heartbeat of our CPA firm while helping create an exceptional experience for both clients and team members. If you love keeping things organized, solving problems before they become problems, and take pride in making an office run seamlessly, we'd love to meet you. What You'll Own Firm Finance & Billing

• Manage the firm's client billing process from start to finish
• Prepare invoices and ensure timely and accurate billing
• Monitor accounts receivable and follow up on outstanding balances
• Process accounts payable and vendor payments
• Maintain accurate financial records and supporting documentation
• Help identify opportunities to improve efficiency and cash flow processes Operations & Office Administration
• Serve as a primary administrative support resource for partners and staff
• Manage incoming communications, mail, and client correspondence
• Coordinate scheduling, meetings, and office logistics
• Maintain electronic and physical client records
• Manage office supplies, vendors, and service providers
• Support client onboarding and engagement processes
• Assist with workflow coordination and special projects
• Help create an organized, professional, and welcoming office environment What Makes You a Great Fit You're someone who:
• Loves organization and attention to detail
• Takes initiative and doesn't wait to be asked
• Communicates professionally and confidently
• Enjoys balancing accounting responsibilities with operational tasks
• Is comfortable learning new technologies and processes
• Thrives in a fast-paced professional environment
• Values accuracy, accountability, and discretion Qualifications
• 3+ years of bookkeeping, accounting support, or office management experience
• Experience with accounts payable, billing, and reconciliations
• QuickBooks proficiency strongly preferred
• Strong Microsoft Office skills, particularly Excel
• Experience in a CPA, accounting, legal, financial services, or professional services firm is a plus
• Exceptional organizational and time-management skills What We Offer
• Competitive salary based on experience
• Paid time off and paid holidays
• Health and retirement benefits
• Stable, year-round employment
• Supportive and collaborative team culture
• Modern technology and streamlined processes
• Opportunity to grow with an established and respected CPA firm Why Join Us?

At Foster & Schmalkuche, P.C., every team member has an impact. We believe great firms are built by great people, and we're committed to creating an environment where employees are trusted, supported, and valued. If you're seeking a role that combines accounting, operations, and meaningful responsibility, this could be the perfect next step in your career. Apply Today Send your resume with salary requirements along with a brief cover letter explaining why you are the right person for this position. We're excited to meet someone who takes pride in keeping a business running smoothly and wants to grow with our team.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

In person