Assistant to the Director of Operations

Assistant to the Director of Operations BolyːWelch•4.2 Portland, OR Job Details $25•$33 an hour 1 day ago Benefits Paid holidays Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Productivity software

Full Job Description Job Number:

32169

Salary:

$25•33/hr

DOE Industry:

Property Management Must Haves:

3+ years of experience as an administrative assistant Proficiency in Microsoft Office Familiarity with Fair Housing Laws and Oregon Landlord-Tenant Laws preferred but not required

Your New Role:

This opportunity is ideal for an experienced Administrative Assistant who thrives in a values-based environment and enjoys providing high-level support to leadership and cross-functional teams. The role plays a key part in keeping the corporate office running smoothly while handling confidential and sensitive information with care and professionalism. As Assistant to the Director of Operations, you'll provide comprehensive administrative support to corporate staff, including assisting with special projects, managing office operations, and supporting executive leadership. Responsibilities include coordinating meetings, preparing agendas and materials, and taking minutes. You'll be tasked with generating management reports, maintaining file systems, handling correspondence, and managing phone calls and mail. You'll also assist with website updates, coordinate company events, and help manage property and liability insurance administration. Additional duties include supporting leadership with calendar and email management, assisting with retail center and apartment administration, and providing administrative assistance related to family entities. Success in this role requires professionalism and discretion, and you'll need to bring a flexible and collaborative mindset to their work. Strong organizational skills, openness to feedback, and effective time management are essential. This is a fully on-site role based in a beautiful downtown Portland office, where your parking will be covered by our client. Located just a few blocks from the waterfront, the area offers a vibrant mix of lunch spots, entertainment, and the option for a refreshing walk during the day.

Your New Organization:

Our client is a long-established, values-based real estate organization with deep roots in the Portland area. Guided by integrity, service, and stewardship, they place a strong emphasis on culture, communication, and professional growth. Employees are supported through a thoughtful, collaborative work environment where values are embedded into daily operations and long-term planning, making it a rewarding place to build a meaningful and stable career. Our client offers incredibly generous benefits, including company paid health, dental, and vision insurance, HAS with company contribution, 401(k) with 100% match on first 3%, paid holidays, PTO, and paid parking. Our goal is to pair talented people with amazing job opportunities. In submitting your application, you'll be considered for this and other positions with

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Please Note Boly:

Welch is a full-service recruiting and executive search agency representing a

Boly:

Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client's team if they select you as the successful candidate for this role. We do not use AI to read resumes at

Boly:

Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application! Local candidates are strongly encouraged to apply! #ENT0622 #LI-CS1