Executive & Operations Administrator

Job Number:

32189

Salary:

$85K-$100

K DOE Industry:

Environmental Must Haves:

5+ years of experience in an executive assistant, senior administrative, or operations support role Experience working with invoices, budgets, and administrative compliance Experience working with Ajera-based or similar project management and accounting systems preferred but not required

Your New Role:

This is a unique opportunity to join a quickly developing woman-owned firm during a period of rapid growth. As Executive and Operations Administrator, you'll play a key role during a period of transition from remote work to a physical office, ensuring that all operations continue to run smoothly while supporting various departments — including leadership. While this role starts remotely, you'll switch to a hybrid role once the physical office is established. You'll be responsible for coordinating complex travel logistics, preparing materials for conferences and presentations, and serving as a trusted administrative thought partner by anticipating needs and streamlining workflows. You'll also support project setup and administration within Ajera-based systems and assist with invoicing and basic bookkeeping. Dialed-in organizational skills are crucial in this role, as you'll be assisting with vendor setup and insurance documentation, tracking contracts through established workflows, and supporting invoice processing. You'll also identify gaps and opportunities for improvement, support the development of scalable systems, and collaborate with leadership and the operations team on iterative process improvements. You'll also have some administrative tasks including attending meetings, committees, and events as needed. Success in this role requires working with technical subject matter experts and translating to other colleagues. You'll also need sound judgment when handling confidential information, confidence presenting solutions to leadership, and the ability to adapt in a flexible, fast-moving environment. This is currently a fully remote role, until the workspace in the Vancouver area is established; then you'll transition into a hybrid work schedule. We are considering candidates in the Portland metro, Clark and Washington Counties, Vancouver, and Ridgefield areas.

Your New Organization:

Join a growing woman-owned consulting firm that has recently been experiencing rampant growth and are looking to expand their team to include someone who will shape the role to their unique strengths. Employees here rave about the opportunities for advancement and career growth, and the lively and collaborative work environment. Benefits include health, dental, and vision insurance, communication stipend, 401(k), and PTO. Our goal is to pair talented people with amazing job opportunities. In submitting your application, you'll be considered for this and other positions with

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Please Note Boly:

Welch is a full-service recruiting and executive search agency representing a

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Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client's team if they select you as the successful candidate for this role. We do not use AI to read resumes at

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Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application! Local candidates are strongly encouraged to apply! #MID0622 #LI-CS1