Manager, Camp Operations

Manager, Camp Operations American Academy of Dermatology - 3.0 Rosemont, IL Job Details Full-time $96,663 - $113,602 a year 2 days ago Benefits Health insurance Dental insurance Tuition reimbursement Pension plan Vision insurance Life insurance Qualifications Resource allocation Collaborate with healthcare professionals Branding Vendor contracts Contract management Managerial strategic planning Strategic management 6 years Operations management Logistics management Volunteer management Word processing Mid-level Contract management in healthcare Microsoft Office Databases Managing budgets in a finance role Project management Bachelor's degree Team management Decision making Organizational skills Contracts Procurement contract negotiation Travel scheduling Implementing cost-saving initiatives Communication skills Organizational budget management Camp Marketing collateral creation Full Job Description The American Academy of Dermatology is seeking a Manager, Camp Operations located in our Rosemont, IL. office responsible for managing logistics of Camp Discovery (Camp) including working with other departments, Academy members, volunteer staff, campers and their families, outside vendors and organizations, and Camp partners.

About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care. With a membership of more than 21,000 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin. To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets: Facebook (www.facebook.com/aadskin) TikTok (www.tiktok.com/@AADskin) Pinterest (www.pinterest.com/AADskin) Instagram (www.instagram.com/aadskin1)

Responsibilities:

Responsible for management of Camp Discovery program and developing initiatives that align with department and overall AAD organizational mission, vision and strategic objectives. Manage team to execute on annual and long term camp discovery program goals. Manage marketing communications for the annual and ongoing Camp Discovery program. This includes working with the Communications department to assist in developing and distributing recruitment materials to Academy members, industry partners, and other organizations, that may differ from year to year, as well as to volunteers and camper families. Manage the logistics (including contract negotiation, camper and volunteer application process, procuring Camp supplies and services, and travel arrangements) for weeks of Camp, including oversight of temporary employees. Work with Academy travel agency to track camper travel arrangements. Work with Camp coordinator to track applications and medical paperwork and conduct background checks on all volunteers to maintain the Camp's integrity and mitigate the program's liability. Spearhead efforts to obtain medical malpractice insurance for volunteers. Work with the Academy's Executive Office, legal, and site partners to negotiate contracts. Also, responsible for the budget in regard to ordering supplies and services and requesting checks for all the necessary payments (e.g., rental facilities, medical supplies, bus and van rentals, etc.). With Senior Manager, Community Impact, serve as the figurehead and face of the Academy for Camp locations. Schedule appropriate staff visits to Camp during the summer, oversee all volunteer staff counselors and medical staff, responsible for the overall safety of the campers and staff. Work with the medical directors to ensure the health of the campers. Be available during the Camp weeks including weekends and evenings, whether onsite or from the AAD office, to troubleshoot and resolve day-to-day issues that may arise with campers and staff. Lead efforts to unify the operations and branding of Camp Discovery by implementing consistent policies, uniform protocols and branding across all camp locations including consistent age ranges for maximum cost savings for travel, elimination of individual Camp location names, etc. Engage medical directors and personnel at all Camps via "all Camp" calls or emails to bring Camp volunteers together to gather feedback and perspective and to explore new ideas.

Requirements:

Bachelor's degree or equivalent experience required. Minimum 6 years of project management experience required. Camp management experience preferred. Association experience preferred. Must possess the highest ethics, tact, judgement and confidentiality regarding campers and volunteers with critical medical issues. Must possess high emotional intelligence and social skill dealing with families and sensitive medical conditions. Consider and respond appropriately to the needs and feelings of others; treat others equitably. Ability to apply effective verbal, non-verbal, and written communication methods. Possess organizational skills and the ability to prioritize assignments. Develop plans to accomplish work objectives or organizational goals. Arrange and assign work resources effectively. Able to think innovatively and apply thoughts to fundamental concepts. Takes prompt action to accomplish objectives with minimal supervision. Excellent word processing and mail merge skills; MS Office knowledge essential and database experience highly desirable. Able to operate standard office equipment, e.g., copiers, fax, etc. Identify and define problems; examine relevant information. Able to choose the correct course of action based on operating procedures. Weigh alternative actions and make decisions that incorporate opinions, facts, tangible and/or intangible factors. Weigh the costs, benefits, risks and changes for success in a decision. Use a big picture focus in making decision. Engage others in team process to solve problems, work to find a win/win resolution of differences. We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website. The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care. For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V