Factory Administrative Supervisor - payroll, purchasing exp. 1st shift - Brand New Plant! Yakult USA, a leading international probiotic beverage company, is seeking a qualified Factory Admin Supervisor.
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//www.yakultusa.com/
- 5 years + of supervisory or management experience
- 5 years of experience in administrative duties including Purchasing, procurement and inventory experience is required
- ADP / payroll experience is required
Location:
White, GA (30184, Bartow County)
Industry:
Beverage Direct Hire/Exempt Salary:
$75,000/yr (EXEMPT)
Business Hours:
Monday to Friday 1st
Shift:
8:00am - 5:00pm (includes 1-hour unpaid lunch time) Note1: All factory employees must wear uniform in the company building Great benefits: Medical/ Dental / Vision - PPO (mostly covered by employer, 50% for family), Vacation, National Holiday, 401K matching
Summary:
The Factory Administration Supervisor is responsible for overseeing daily administrative operations, procurement activities, purchasing management, and inventory control. This role involves the direct supervision and management of daily tasks within the administration department, which includes performing personnel evaluations, fostering employee development, managing attendance, and conducting safety training. Job Description Supervise 10+ employees to ensure security, safety, specs, quality assurance of products, sanitation, HACCP, SQF and FDA regulations are followed. The supervisor oversees comprehensive inventory management —including the purchasing ordering of raw materials, packaging supplies, and all on-site consumables—while leading monthly physical inventory and ensuring readiness for audits by third-party organizations or regulatory bodies. Coordinates with external vendors to maintain factory facilities, reporting any operational challenges directly to the Factory Production Manager. Responsible for executing payroll processing , attendance consolidation, and payroll time-sheets management for all employees across every department within the facility. Manage order processing and coordinate with suppliers and vendors to ensure accurate data entry and resolve delivery or invoice discrepancies. Oversee the inventory of raw materials, packaging, and factory supplies while ensuring proper storage and location for all delivered products. Plan and implement administrative procedures and systems to streamline internal processes and improve overall operational efficiency. Act as a key liaison between the Production Director, Factory Manager, and employees to ensure clear communication and alignment. Conduct monthly inventory for all materials and finish goods in warehouse. Review Batch Ticket entry and close. Confirm accuracy of time sheets and Leave of Absence requests for all factory departments to ensure labor law compliance and provide accurate data for payroll calculation. Conduct regular performance evaluations and provide coaching and development support for Administration assistants. Enforce company policies and labor safety standards, including the immediate investigation of accidents or worker's compensation claims. Maintain high sanitation and workplace safety standards in compliance with SQF requirements and OSHA regulations to ensure readiness for third-party audits and regulatory inspections. Coordinate daily factory tours for visitors Coordinate new hire training for employees Perform all other duties as assigned.
Perform Food Safety Duties:
Perform pre-operational inspections and take actions when applicable. Oversee preventative maintenance assignment, follow-up, and analysis. Adhere to established Good Manufacturing Practices and Food Safety policies and procedures. Provide feedback on continuous improvement opportunities. Perform record reviews by ensuring records are legible, clear, concise, and accurate. Report to management any of the following: pest activity, food defense or food fraud suspicious activities, evidence of product contamination. Coordinate with suppliers and contractors to ensure all food safety standard requirements are met. Evaluate supplier's and contractor's performances, and food safety incidents. Document all safety- and other violation- incidents. Train employees on food safety and on-the-job trainings. Ensure training is effective through competency evaluations (observation, group discussions, or written assessments). Participate in all food safety meetings and planning, changes and/or verification activities. Follow-up on action plans resulting from food safety initiatives such as pre-operational inspections, internal/external audits, Critical Control Points (CCPs) and Preventative Controls (PCs). Job Requirements High school diploma or GED. 5+ years of supervisory experience. 5+ years of experience in administrative duties including Purchasing, procurement and inventory experience is required Experience in Food or Beverage manufacturing environment is preferred but not a must Knowledge and experience of daily administrative operations, procurement activities, purchasing management, and inventory control. ADP / payroll experience is required Purchasing, procurement experience is required Must have strong and effective leadership skills, and the ability to successfully manage a staff of 10+ employees. Requires proficiency with Windows and experience using e-mail, and Microsoft Office applications, including Word, Microsoft Excel, and PowerPoint. Experience in training, handling people and resolving conflicts. Excellent multi-tasking and time management skills. Bilingual in Spanish a plus but not a must. Must have the ability to work independently with little supervision, and as part of a team as well. Employee may be expected to lift products and boxes typically weighing 60 pounds or less. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
While performing the duties of this job, the employee must possess the ability to sit in a normal seated position for extended periods; stand in place for long periods; walk; balance; bend, stoop and kneel regularly; talk or hear. This position requires the employee can have a full range of upper body motion to occasionally lift stock. The employee may be expected to lift products and boxes typically weighing 60 pounds or less. Requires the ability to perform repetitive tasks for prolonged periods as well as delicate finger and broad manual dexterity, and eye-hand-foot coordination to operate equipment. Work may require strenuous mental activity. Must be able to drive and have reliable transportation.
Work environment:
While performing the duties of this job, working conditions consist primarily of a temperature-controlled office environment. The noise level in the work environment is usually moderate. Yakult has outsourced all the recruiting to our company for more than 10 years, and we will be doing all the initial interviews. (Ingredi, Inc.) Please apply if you are interested and will get back to you shortly.
Job Type:
Full-time Pay:
$75,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many employees have you supervised or managed? Can you reliably commute to White, GA (Bartow County) Monday to Friday 8:00am-5:00pm?
Education:
High school or equivalent (Required)
Experience:
supervisor or manager: 5 years (Required) Purchasing raw material, supplies: 1 year (Required) Payroll (ADP or other payroll system): 1 year (Required)
Work Location:
In person
