Purchasing Manager

Purchasing Manager City of Taylor•Taylor, MI 48180 Apply Overview Salary Range $70,000.00•$130,000.00

Salary Position Type Full Time Apply Description Job Details Level:

Management Collective Bargaining Association:

Taylor Governmental Management and Administrative Employee Association (TGMAEA)

TGMAEA Salary Range:

$70,000•$130,000 Depending on

Qualifications Job Location:

City of Taylor Municipal Building [MI, USA]

Job Shift:

Day shift with occasional evenings

Position Type:

Full Time Education Level:

Bachelor's Degree Preferred Position Description The City of Taylor is seeking a motivated individual to serve as the Purchasing Manager for the City of Taylor. This position works under the direction of the Budget and Finance Director and is responsible for providing timely acquisition and distribution of supplies, materials, equipment, and services in compliance with State and Federal purchasing code to meet administrative, technical and operating requirements. The Purchasing Manager will provide full coordination of the City's procurement process working with individual departments in meeting their purchasing needs. Provides internal and external customer service in a timely, effective and professional manner. Essential Duties and Tasks The ideal candidate will have: Manages and coordinates the City's purchasing program in compliance with City/State/Federal purchasing statutes and guidelines. Provides timely acquisition and distribution of supplies, materials, equipment and services. Creates and implements strategies and policies to optimize costs and improve supply chain efficiency. Researches potential vendors and evaluates them based on quality, reliability, cost and sustainability. Develops and administers purchasing policies and procedures. Assists in preparation of bid specifications, invitation and selection of vendors, bid compliance, communication, and notification to prospective vendors. Develop complex Request for Proposal (RFP) documents necessary to secure professional services contracts including terms governing the contract, scope of work, response format and evaluation criteria. Coordinates participation in various inter-local agreements. Evaluate bids using low-cost and best-value analysis to make recommendations to Mayor's office and Requesting Department. Assist with City Council presentations as needed. Determines when and what type of communication is necessary and acts as facilitator in meetings between contractors and City departments in order to resolve complex contract and procurement related issues. Assist with the education and familiarization of new suppliers regarding the City's procurement policies and regulations. Meets with prospective contractors, suppliers and bidders in order to gain insight and perspective on industry trends and market movement of commodities and services frequently used by the City. Assists in pre-certifying vendors. Reviews and processes purchase orders, tracks orders and ensures timely delivery. Administers, reviews, renews, files, and evaluates contracts. Leads and directs the work of the Purchasing PCard Administrator. Develops inventory controls to identify demand for new materials. Builds and maintains relationships with vendors. Negotiates prices and contracts with suppliers to obtain the best quality at an affordable price. Other duties as assigned.

REQUIREMENTS

Knowledge:

Knowledge of Federal, State and Local financial policies, law and regulations including procurement laws. Skill in planning, developing and implementing departmental procedures and objectives. Skill in effectively supervising and delegating duties to assigned staff. Possess excellent written and oral communication skills with the ability to communicate and work cooperatively with all levels and types of personnel.

Job Related Skills:

Ability to prioritize his/her workload and meet established deadlines Proficient in Microsoft Office Ability to maneuver through various software programs simultaneously Ability to use search tools, browsers, email, attach files, scan, and fax Knowledge of organization and function of municipal government General knowledge of financial and legal systems, especially regarding land transfers and transactions, and estates Ability to read and comprehend City Ordinances, policy manuals, General Statutes, planning law references, zoning information and requirements, maps, reports, cost statements, budget information, and other related documents Ability to write report information, recommendations, proposals, letters, memos, directives, and other written documentation Ability to communicate effectively both orally and in writing

Physical Demands:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lift, handle, and carry materials, equipment, and supplies as necessary Coordination necessary to operate computers and office equipment with pushbuttons and/or touch screens.

Communication Skills:

Read and interpret documents Read a diverse amount of printed and computer material Communicate effectively and listen attentively Project voice when presenting at large group events Write routine reports and correspondence Speak tactfully and effectively before residents, staff, and elected officials, in one-on-one situations and small or large group settings Establish and maintain effective and harmonious working relationships with employees, other agencies, and the general public Ability to follow written and verbal communications Exercise independent judgment and maintain confidentiality Ability to balance multiple projects Possess strong leadership and motivational skills

Interpersonal Skills:

High sense of integrity and ethics Punctual, reliable, and dependable Trustworthy Possess a desire for continuous improvement Ability to accept performance feedback Goal and deadline oriented Ability to adapt to change Detail oriented Service focused

Team-oriented Reasoning Ability:

Remain calm in a demanding environment, assisting a diverse blend of people. Solve practical problems in a variety of situations Interpret a variety of instructions furnished in written, oral, diagram, or schedule form General Requirements and/or Disclaimers The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified. Other duties may be assigned by the City Council and/or designee. Qualifications Qualifications Bachelor's Degree in Accounting, Supply Chain Management or Finance Five (5) years of progressively responsible experience with at least three (3) years in a supervisory capacity. Experience with a municipal government preferred. Hours of Employment Normal hours of employment are Monday through Friday, 9:00 a.m. to 5:00 p.m. Schedule will be modified by the Mayor's Office due to department operations as needed. Attendance at City Council meetings is required. Compensation Salary will be in the range of the TGMAEA pay scale of $70,000•$130,000 and is adjusted according to candidate's skills and experience level. The Purchasing Manager position is covered by the labor agreement between the City of Taylor and the Taylor Governmental Management and Administrative Employees Association. The position offers an attractive benefit package that includes medical insurance, dental coverage, vision coverage, life insurance, short-term disability, paid time off, holiday pay, Taylor Recreation Center membership, ability to apply for tuition reimbursement, and participation in the City's Defined Contribution Plan.

HOW TO APPLY

Internal Candidates Interested internal candidates should complete the internal candidate application accompanied by their resume and a letter of interest through their Employee Self-Service account in PAYCOM under Job Opportunities or through the internal posting through the City's website. External Candidates Interested external candidates should complete the external candidate application at www.cityoftaylor.com/jobs accompanied by their resume and a letter of interest by end of business on Monday December 2,2024. Your application will be reviewed to determine if you meet the minimum qualifications. Candidates who meet the minimum qualifications will be contacted regarding the next steps in the application process. The City of Taylor is an equal opportunity employer and complies with all laws prohibiting discrimination on the basis of such factors as race, color, age, sex, national origin, religion, citizenship, handicap, height, weight and marital status. Under the State Persons with Disabilities Act and the Federal Americans with Disabilities Act, an employer has a legal obligation to accommodate an employee's or job applicant's disability unless the accommodation would impose an undue hardship on the employer. A person with a disability may allege a violation against an employer regarding a failure to accommodate his or her condition under Michigan law only if the person notifies the employer in writing of the need for accommodation within 182 days after the date the person knew or reasonably should have known that an accommodation was needed. Share job details to