Program Specialist II - Nursing and Allied Health

The Program Specialist reports to the Director of Nursing & Allied Health. In addition to providing administrative support to the Director, the Specialist manages the clinical schedules for faculty and students in Nursing & Allied Health, maintains student immunization and certification records, manages the admissions process, and ensures that supplies and materials are fully stocked. Administrative skills, technical ability, and a positive interpersonal approach are key to this role. This is a regular, full-time (40-hour), benefits-eligible position. Flexible work arrangements and/or reduced hours may be considered in alignment with College procedures.

First Application Review:

June 23, 2026•Open until Filled Applications received by this date will be considered in the initial pool

Salary & Benefits:

Anticipated Hiring Range:

$20.00•$24.40/hour•depending on education and experience

Cafeteria Plan:

In addition to the base compensation, benefits-eligible employees receive an extra $6,720 per year to put toward benefit costs or to be used as additional take-home pay

Paid Holidays:

21 (including a full week off between Christmas and New Year's Day and over Spring Break)

Vacation & Sick Leave:

Approximately 17 paid vacation days & 9 paid sick leave days accrued annually

Health Insurance and Other Coverage:

see https://www.coconino.edu/benefits/full-time-benefits Coconino Community College is an

Equal Opportunity Employer Administrative Support:

Provide administrative support to the Director of Nursing & Allied Health as directed. Assist the Director with maintaining accurate records of departmental budgets. Enter purchase requisitions and manage procurement card purchases within Nursing & Allied Health. Assist the Director with completing and submitting hiring and other personnel forms. Schedule meetings, locate rooms for meetings, and assist with resolving classroom conflicts. Take notes at department and faculty meetings. Handle travel arrangements and travel claims for instructors and Director in compliance with state travel rules and policies. Coordinate certification testing with faculty and testing vendors. Assist with student orientations and other departmental events. Plan nursing pinning ceremonies in collaboration with students, faculty, and the Director of Nursing & Allied Health. Support Nursing & Allied Health faculty as requested.

Clinical Scheduling:

Initiate and maintain clinical contracts with the multiple facilities utilized by the faculty for student clinical experiences. Coordinate and manage facility-specific onboarding documents for clinical rotations, including the use of required facility document management software.

Student Records:

Collect and maintain student records including health records, fingerprint clearances, professional certifications, etc. Ensure that all certifications and immunizations remain current. Follow up with students who need to submit updated requirements by each of the Nursing & Allied Health programs. Upload student documents into electronic systems such as TMU, Typhon, and facility-specific software. Maintain the confidentiality of student records in accordance with appropriate regulations, including FERPA.

Nursing & Allied Health Admissions:

Respond to inquiries and requests for information regarding Nursing & Allied Health programs. Refer prospective Nursing & Allied Health students to Academic Advising to guide them as they complete their prerequisite coursework. Manage and proctor nursing entrance exam testing for prospective nursing students. Collect and manage admissions applications and documentation for all nursing and allied health programs. Support the Director and program faculty in reviewing admissions applications. Communicate with applicants in a timely and professional manner.

Supplies & Materials:

Establish and maintain inventories of supplies and materials for each program in collaboration with faculty. Order supplies and manage receiving in cooperation with CCC Shipping & Receiving. Restock supplies in the correct locations. Order textbooks and other instructional materials for students and faculty. Coordinate uniform orders with vendors for students and faculty. Maintain laundry for skills labs for all nursing and allied health programs. Assist faculty in the setting up and breakdown of skills and simulation labs.

Other Duties:

Participate in campus meetings and College committees and plans special events in conjunction with external departments and agencies. Create and participate in a positive, collaborative, and diverse workplace environment. Participate in relevant professional development. Other duties as assigned. Proficient with Microsoft Office and Zoom software. Excellent organizational skills and attention to detail. Ability to follow purchasing procedures. Outstanding customer service skills and ability to maintain a positive approach at all times. Experience with various forms of technology and with standard office devices such as copiers and printers. Associate's degree and two years of related full-time experience or any combination of education and experience sufficient to successfully perform the essential functions of the job and/or as approved by the Human Resources Department.