Program Coordinator

Program Coordinator Arizona State University - 4.2 Tempe, AZ Job Details Full-time $50,000 - $55,000 a year 13 hours ago Benefits Relocation assistance Opportunities for advancement Qualifications Google Workspace Airtable Google Sheets Google Docs Faculty collaboration Bachelor of Science Working with graduate students Student record keeping Zoom Filing Mid-level Salesforce Cloud Bachelor's degree PeopleSoft Dropbox CRM system proficiency Student advising Academic program coordination Canvas LMS software Leadership Communication skills Under 1 year Office experience

Full Job Description Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations Time Type:

Full time Max Pay - Depends on experience: $55,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The School of Life Sciences (SOLS) graduate programs office is seeking a Program Coordinator for its fast-paced, collaborative, and dynamic office. Under general supervision, this individual will coordinate and advise current undergraduate/graduate students to successfully steward master's programs. The graduate office is looking for a high-performing, positive, proactive, and service-oriented individual with excellent attention to detail and a desire to work with our group of prospective and current students. This role acts as a key contributor to promoting and supporting our master's programs and timely progress towards degree completion. A strong candidate will be comfortable and adept at providing guidance and program-related administrative support to students, faculty, and administration. This position will allow for opportunities for advancement and professional growth.

Position Salary Range:

$50,000 - $55,000;

DOE Essential Duties:

Serve as backup for incoming office communications (phones, foot traffic into suite, Salesforce). Review and maintain student records using internal and external systems (iPOS, DARS, Graduate Application Review System, Microsoft Office, Peoplesoft, Google sheets, Airtable, Canvas, Student Success Site, etc.), provide data as requested. Work closely with graduate and undergraduate faculty/staff/administration to manage student records and communications. Oversee the accelerated Bachelor's/Master's (BS/MS) programs and standalone master's programs, which will include but not be limited to: Responding to inquiries about the program, holding information meetings with students (both 1-on-1 as requested and larger group informational sessions) in person, via phone, email, Zoom, classroom visits, and orientation programs. Monitoring the application process and ensuring students move through the pipeline within the given deadlines of the office and university. Tracking students' progress in online database and electronic filing system. Communicating with faculty and other departments as needed to ensure proper application completion and review. Serving as backup to post final grades at the end of each term and ensure transcript accuracy once the student successfully completes degree requirements. Advising admitted accelerated BS/MS students to ensure proper sharing of credit hours and successful progress through the MS degree. Assist with review of the information available to students, including monitoring and helping with text updates on the website, handbook, email templates, and other process guides, etc. to ensure SOLS is properly providing students with the latest information. Work with other departments and SOLS offices to ensure that all graduate program information abides by university policies. Help with the processes of monitoring, revising, and implementing new accelerated BS/MS pathways, which will involve operating in our curriculum management system and collaborating with faculty and staff in undergraduate programs, both in and outside SOLS. Work with the SOLS graduate office team to provide an excellent orientation to the admitted accelerated BS/MS, MS, and PhD students. Collaborate with undergraduate advising teams in and outside SOLS to train and inform them so that they have accurate information about the accelerated BS/MS programs and can promote them to good candidates early in their undergraduate careers. Perform additional duties as assigned.

Desired Qualifications:

Experience working in higher education Experience working in a face-paced office environment Experience in work that required excellent attention to detail Evidence of effective communication skills Experience with PeopleSoft, Salesforce, Microsoft Office Programs (especially Excel), Dashboards, Analytics, Canvas, Google docs, Dropbox, and Airtable Ability to recognize complex issues and alert leadership to proactively address problems

Working Environment:

Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Ability to clearly communicate to perform essential functions. Regular use of standard office equipment.

Department Statement:

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU's first academic unit to fully reflect President Michael Crow's integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

Driving Requirement:

Driving is not required for this position.

Location:

Campus:

Tempe Funding:

No Federal Funding Instructions to

Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. Please use the link below to log in using single sign-on.

https:

//www.myworkday.com/asu/d/inst/1$9925/9925$21354.htmld To be considered, your application must include all of the following attachments: Cover letter Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important:

Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.

For details visit https:

//wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.