Program Coordinator - Arizona Telemedicine Program

Program Coordinator - Arizona Telemedicine Program University of Arizona - 4.2 Tucson, AZ Job Details Full-time $25.50 - $31.87 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Life insurance Retirement plan Qualifications Meeting minutes Employee onboarding Website maintenance Website management Budget management Purchase orders Financial data reconciliation Operations management Vendor management Expense management Facilities management Process improvement Project timeline management Executive administrative support Information Systems Financial management report preparation Mid-level Event vendor coordination Bachelor's degree in business administration Invoice processing Personnel records management Social media platforms Managing budgets in a finance role Bachelor's degree Calendar management Financial record maintenance Implementing HR recruitment processes Recruiting Organizational skills Accounting and finance experience Full Job Description Posting Number req26001 Department Arizona Telemedicine Program Department Website Link https://medicine.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights The Program Coordinator leads administrative, financial, and operational support for an academic center focused on development, implementation, and training in telemedicine, digital health, and clinical data science. The Program Administrator will manage day-to-day office operations, coordinate hiring and HR processes, oversee budget and expense tracking, schedule and support meetings, manage web sites and social medial presence, and organize research seminars, training programs, webinars, and conferences. Visa sponsorship is not available for this positions. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of

A/ASU/NAU

tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. Duties & Responsibilities Office administration: Maintain center calendar; manage supplies, vendor relationships, and facilities coordination; ensure smooth daily operations.

Event and program coordination:

Plan and execute seminars, workshops, webinars, and conferences including venue/virtual platform logistics, speaker coordination, registration, marketing support, and post-event evaluation.

Meeting and schedule management:

Arrange internal and external meetings, prepare agendas and materials, take and distribute minutes, and follow up on action items.

Communications and outreach:

Maintain the center's website, social media, and mailing lists; draft and distribute newsletters, announcements, and event promotions; serve as a primary contact for collaborators and trainees.

Financial support:

As directed by business office, assist with monitoring budgets; process invoices, purchase orders, reimbursements, and expense reports; assist with reconciling accounts and producing monthly financial summaries for the director.

Human resources coordination:

Coordinate recruitment logistics with HR; post job ads; schedule interviews; manage onboarding tasks for new hires and student workers; maintain personnel records and compliance documentation.

Process improvement and compliance:

Develop and document administrative workflows; ensure compliance with university policies, sponsor requirements, and data privacy standards.

Research support:

Assist faculty and staff with administrative aspects of grant proposals, IRB submissions logistics, contracting, data-sharing agreements, and project timelines.

Ad hoc projects:

Support strategic initiatives, special projects, and other duties as assigned by the director.

Knowledge, Skills, and Abilities:

Project management: Able to plan, prioritize, and execute events and administrative workflows independently.

Interpersonal skills:

Collaborative, service-oriented, and comfortable interacting with faculty, trainees, vendors, and external partners.

Problem solving:

Resourceful, proactive, and able to escalate appropriately.

Confidentiality:

Maintains discretion with personnel and financial information.

Adaptability:

Comfortable in a fast-paced academic environment with shifting priorities.

Financial skills:

Demonstrated experience with budget tracking, expense processing, and basic financial reporting.

Technical skills:

Proficiency with Microsoft Office suite, calendar systems, virtual meeting platforms, and common learning management or webinar platforms.

Communication:

Strong written and verbal communication skills; experience drafting professional communications and event materials.

Organization:

Proven ability to manage multiple concurrent projects with attention to detail and deadlines. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience required. 1 year of relevant work experience required.

Preferred Qualifications Education:

Bachelor's degree in business administration, information systems, health informatics, or related field.

Experience:

Minimum 2 years of administrative or program coordination experience. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $25.50 - $31.87 Compensation Type hourly rate Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC1 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Gerry Flores, Open Date 5/14/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at .