PULSE Program Coordinator

PULSE Program Coordinator SLAC National Accelerator Laboratory - 4.0 Menlo Park, CA Job Details Temporary | Full-time $39.20 - $45.56 an hour 1 day ago Qualifications Website maintenance Google Workspace Branding Website management Drupal Alumni relations (outreach initiatives) Google Sheets Google Docs Microsoft Outlook Marketing Facilities management Maintenance Mid-level Event vendor coordination Customer inquiry handling Administrative experience High school diploma or GED Social media platforms Bachelor's degree Team management Task prioritization Decision making Content development Grant proposals Organizational skills Newsletters (communication methods) Media relations Procurement management Communication skills Marketing collateral creation Full Job Description SLAC Job Postings Position overview: The PULSE Institute at Stanford University and SLAC National Accelerator Laboratory has an exciting opportunity for a highly motivated, professional, organized, and detail-oriented Program Coordinator to join our team and support the success of the PULSE Director and the PULSE community. PULSE is a joint institute of Stanford University and SLAC National Accelerator Laboratory under the Vice Provost and Dean of Research (VPDoR). It is a dynamic community of more than 200 individuals, including faculty, staff, postdoctoral fellows, and students. Our staff is critical in realizing our mission to advance the frontiers of ultrafast science, train the next generation of researchers, and share our discoveries with the public. Learn more about our community here: PULSE Institute . This position will also play a key role in building our brand as we seek to better position the department within Stanford and the external community. The Program Coordinator will work in a fast-paced, dynamic environment, successfully navigating changing priorities, and is expected to maintain a high degree of discretion and confidentiality with minimal supervision, while fostering a positive, respectful, and productive work culture. The successful candidate will report to the PULSE Associate Director, work actively with the PULSE Director, and be part of a collaborative team, engaging in cross-training and providing backup administrative coverage when necessary. This position is well-suited for an organized self-starter interested in proactively supporting our community and programs, identifying and overcoming barriers to progress, and bringing a collaborative and enthusiastic approach to their work. Candidates should possess superior administrative skills, high flexibility, responsiveness, and the capability to manage competing priorities independently and with initiative. Organized, detail-oriented, and service-minded individuals eager to be part of a fast-paced, mission-driven team are encouraged to apply.

Primary Duties:

Regular and recurring program management Website maintenance Facility management Procurement and asset management Event coordination Specific responsibilities include, but are not limited to: Responding to inquiries and determining appropriate actions as required. Working closely with alumni to develop, implement, and evaluate programs and activities that serve and engage the Alumni. Performing duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as a liaison with internal and external vendors. Drafting and generating routine communications; coordinating production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays. Developing communications of moderate complexity for various content delivery channels. Coordinating office moves. Maintaining the website, including updating and managing content, and ensuring the accuracy of information detailed on the website. Collaborating with Institutional Communicators on media relations content and other areas.

Note:

This is a 24-month fixed term position with the possibility of extension or conversion to regular continuing position contingent on budget and business needs. To be successful in this position you will bring: High school diploma (Bachelor's degree preferred) and four years of relevant experience, or combination of education and relevant experience. Excellent written and oral communication skills. Education and/or experience in marketing and branding Experience producing newsletters and other promotional materials through department websites, social media and print Experience with managing projects to specifications and to meet expected deadlines. Demonstrated ability to prioritize own work and to make independent decisions about rapidly changing priorities. Demonstrated ability to take initiative and ownership of projects. Excellent organizational skills and attention to detail. Ability to routinely and independently exercise sound judgment in making decisions. Advanced computer skills and demonstrated experience with office software, travel systems, collaboration tools, and email applications - especially Google and Office 365 productivity suites. Ability to adapt to new tools and technologies. Demonstrated experience working independently and as part of a team. Ability to direct the work of others, for jobs requiring supervision. In addition, preferred requirements include: Office 365 experience with Outlook, Excel, Word merge, and PowerPoint presentation development preferred. Google Workspace experience with Sheets, Docs, Slides, and file management systems preferred. Experience with website maintenance in Drupal and Google Sites preferred.

SLAC employee competencies:

Effective Decisions :

Uses job knowledge and solid judgment to make quality decisions in a timely manner.

Self-Development :

Pursues a variety of venues and opportunities to continue learning and developing.

Dependability :

Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

Initiative :

Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

Adaptability :

Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

Communication :

Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages

Relationships :

Builds relationships to foster trust, collaboration, and a positive climate to achieve.

Physical requirements and Working conditions:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Given the nature of this position, SLAC will require onsite work at least four days per week.

Work standards:

Interpersonal Skills:

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety:

Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1 -

General Policy and Responsibilities:

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, As a national laboratory, SLAC National Accelerator Laboratory is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require employees to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. -

Classification Title:

Administrative Associate 3

Duration:

Fixed Term (24-month) Job code: 4098

Job Grade:

F The expected pay range for this position is $39.20 to $45.56 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of the hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At SLAC/Stanford, base pay represents only one aspect of the comprehensive rewards package.