About the job: The Program Coordinator will manage administrative coordination, trainee tracking, meeting logistics, program evaluation, and reporting support for an NIH-funded aging research training program. We're looking for someone who: Has strong organizational skills and attention to detail Communicates clearly and professionally with trainees, mentors, faculty, committees, and institutional partners Can coordinate multiple calendars, meetings, deadlines, and program activities Has experience maintaining databases, dashboards, reports, and organized program records Can collect, organize, and summarize data for progress reports and program evaluations Is proficient in preparing meeting agendas, minutes, presentations, and supporting documentation Can track milestones, identify missing information, and follow up on outstanding requests Can handle confidential program information with discretion Is comfortable coordinating seminars, workshops, advisory board meetings, and other academic events Can work independently while collaborating with program leadership and cross-functional teams Has experience with academic program administration, research training programs, or grant-supported initiatives (preferred) Has experience supporting NIH-funded programs, institutional training grants, or progress report preparation (preferred) Has experience with trainee and alumni tracking, program evaluation, or outcomes reporting (preferred) What you'll do: Maintain the annual program calendar, including recruitment timelines, committee meetings, trainee check-ins, seminars, advisory board meetings, and reporting deadlines Maintain centralized program files, templates, rosters, forms, reporting folders, and administrative workflows Prepare meeting agendas, packets, attendance records, minutes, action item logs, and follow-up summaries Serve as a routine point of contact for program questions and coordinate communications among leadership, trainees, mentors, committees, and community partners Maintain documentation for NIH progress reports and renewal planning, including trainee and alumni outcomes, publications, presentations, awards, grant submissions, and career milestones Coordinate data requests and track submissions to ensure reporting materials are complete and ready for leadership review Prepare draft tables, summaries, and supporting documents highlighting trainee productivity, program accomplishments, training activities, and program improvements Coordinate trainee recruitment workflows, including application materials, review packets, interview schedules, applicant tracking, and selection meeting materials Maintain a trainee dashboard tracking training tracks, mentor and committee assignments, program milestones, seminar participation, evaluations, and completion status Collect regular trainee progress updates and track publications, abstracts, presentations, awards, funding outcomes, and career development activities Flag missing documentation, overdue updates, and upcoming milestones to program leadership Coordinate leadership, advisory board, programming, mentoring, evaluation committee, and trainee advisory meetings Support internal and external advisory board reviews by preparing trainee progress summaries, program updates, recommendations, and follow-up documentation Track mentor-trainee assignments, quarterly check-ins, mentoring participation, and mentor training completion when applicable Collect trainee feedback and compile evaluation data from trainees, mentors, committees, and advisory boards Prepare periodic program outcome reports covering trainee retention, completion, publications, awards, career placement, and other achievements Coordinate seminar series, trainee presentations, invited speakers, workshops, symposiums, and annual program activities Prepare event materials, speaker itineraries, attendance lists, reminders, and follow-up communications Maintain contact lists, operations manuals, reporting templates, dashboards, and historical records to support consistent program operations Assist with administrative coordination and liaison activities involving other institutional teams as needed Why you'll love working here: Weekly pay Paid sick leave Health, vision, dental, pet insurance, and more Apply Now [contact-form-7 id="29bef46" title="Job Board Apply Form"]