Administrative Program Coordinator

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This position is Benefit eligible; click here for an overview of available benefits. This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract. This position is in salary group UHP-07; click here to review the current UHP Pay Plan UConn Health Excellence, Teamwork, Leadership and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top-rated organization is looking to add a full-time Administrative Program Coordinator to the Connecticut Area Health Education Center (AHEC) Network in the School of Medicine. This is a full-time grant funded position located in Farmington, CT. The Administrative Program Coordinator (APC) plays an essential role in supporting the operations of the Connecticut Health Service Corps+, a statewide initiative administered by the Connecticut Area Health Education Center (CT AHEC). This position provides administrative, coordination, and program support across a portfolio of workforce development initiatives supported by state, federal, and other funding partners. The APC contributes to the effective implementation of CT AHEC's Strengthening Talent Infrastructure for Training, Care, and Health (STITCH) for Connecticut plan-an initiative designed to expand and strengthen the healthcare workforce pipeline. This work includes supporting experiential service-learning programs, professional development activities, community-based training partnerships, and health systems initiatives that advance recruitment, retention, and career progression from high school exposure to licensed clinical practice and public health.

PURPOSE OF CLASS

At UConn Health, this class is accountable for independently providing administrative management and advanced technical program support for the Connecticut Health Service Corps+, a statewide initiative administered by the Connecticut Area Health Education Center (CT AHEC).

SUPERVISION RECEIVED

Works under the limited supervision of the Administrative Officer.

SUPERVISION EXERCISED

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES

Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs. Directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, staff and student records. Assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel; coordinates events and details. May recruit, train, supervise and evaluate clerical and/or student staff. Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate. Acts for and regularly makes decisions in the managers absence within prescribed limits of authority. Represents the department head to other university offices, the public or outside agencies in matters of administrative consequence. Drafts budgets, which usually involve external funding; prepares budget summaries and long-range budget projections. Manages approved budget making decisions related to the appropriateness of requested expenditures. Arranges for international fiscal transactions as required. In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols. Coordinates and participates in meetings. Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED KNOWLEDGE, SKILL AND ABILITY

Knowledge of applicable program rules and regulations Knowledge of business math Considerable knowledge of proper grammar, punctuation and spelling Considerable knowledge of business communications Knowledge of medical/technical terminology Considerable knowledge of office procedures Oral and written communications skills Considerable interpersonal skills Data management skills Ability to schedule and prioritize work Some supervisory ability.

EXPERIENCE AND TRAINING

General Experience:

Six (6) years relevant administrative experience.

Substitutions Allowed:

Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience.

PREFERRED QUALIFICATIONS

: Bachelor's degree in public health, education, healthcare administration, or a related field. Minimum of 2-4 years of experience in program coordination or community engagement, and experience working with under-resourced communities. Proven ability to plan, implement, and manage educational or public health programs, including coordinating logistics, maintaining records, preparing standard operating procedures and reports, and ensuring compliance with institutional and grant agency policies. Experience with budget development, financial reporting, and grant administration in an academic, healthcare, or nonprofit setting. Strong ability to collaborate with schools, universities, community partners, and government agencies to support program goals. Excellent written and verbal communication skills, including experience in public speaking, workshop facilitation, and professional correspondence. Demonstrated ability to organize conferences, meetings, and events, including coordinating travel, and managing participant logistics. Ability to act independently in the manager's absence, resolve logistical challenges, and make data-driven decisions to enhance program effectiveness. Proficiency in Microsoft Office Suite, Salesforce and other data management systems, and virtual collaboration tools (e.g., Zoom, Teams). Familiarity with grant-funded programs.

SCHEDULE

: Full-time, 40 hours per week, Monday through Friday, 8:00 a.m. to 4:30 p.m. (schedule to be negotiated with selected candidate) with a 30-minute unpaid meal break. Occasional evenings and weekends as required. Why UConn Health UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.