Position Summary The Lead Graduate Medical Education (GME) Coordinator provides comprehensive administrative and operational support to the Vice President of Medical Education, Program Directors, residents, fellows, and other members of the Graduate Medical Education department. This position oversees the daily coordination of assigned residency and fellowship programs, supports accreditation and regulatory compliance, and serves as a primary point of contact for residents, fellows, faculty, hospital departments, and external organizations. The Lead GME Coordinator also provides guidance and support to other GME administrative staff and helps ensure that departmental activities are completed accurately, professionally, and within established deadlines. Essential Duties and ResponsibilitiesProgram Administration Coordinate the daily administrative activities of assigned residency and fellowship programs. Provide administrative support to the Vice President of Medical Education, Program Directors, and other GME leadership. Maintain program calendars, schedules, meetings, educational conferences, and departmental events. Coordinate resident and fellow assignments, rotations, evaluations, appointments, and required documentation. Prepare correspondence, reports, presentations, meeting agendas, minutes, and other program-related materials. Respond to telephone calls, emails, and inquiries from residents, fellows, faculty, applicants, hospital departments, and outside organizations. Maintain accurate and confidential resident, fellow, faculty, and program records. Coordinate onboarding, orientation, annual appointments, promotions, and offboarding activities. Assist with recruitment, interviews, ranking activities, and Match-related processes. Monitor completion of evaluations, duty-hour reporting, procedure logs, certifications, training modules, and other program requirements. Qualifications Required Minimum of two years of experience as a GME Coordinator. Demonstrated knowledge of graduate medical education program administration. Strong written and verbal communication skills. Excellent organizational, time-management, and problem-solving abilities. Ability to prioritize multiple responsibilities and meet competing deadlines. Strong computer skills, including proficiency with Microsoft Office applications. Ability to take meeting minutes and prepare accurate professional correspondence and reports. Ability to work independently while contributing effectively within a team environment. Ability to maintain strict confidentiality and exercise sound judgment. Ability to interact professionally with leadership, physicians, residents, fellows, medical students, hospital employees, patients, and visitors. Core Competencies Leadership and team collaboration Attention to detail and accuracy Organization and prioritization Professional written and verbal communication Regulatory and accreditation awareness Critical thinking and problem-solving Customer service and interpersonal effectiveness Discretion and confidentiality Adaptability in a fast-paced environment Accountability and follow-through

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

Executive Assistance:

4 years (Required)

Language:

Spanish and English (Required)

Work Location:

In person