Senior Academic Program Coordinator

Job ID:

1001954

Academic Program Salary Range:

65,000.00 (Grant funded; non-negotiable)

Pay Grade:

113

FLSA Status:

Exempt Salary Admin Plan:

A&P (annual contract)

Veterans' Preference Eligible:

No

JOB SUMMARY

This position is responsible for overseeing the Applied Mental Health Certificate Program. Key duties include developing both internal and external relationships and partnerships, creating project plans, providing status updates and evaluations, and planning, conducting, and analyzing research and information.

DISTINGUISHING CHARACTERISTICS

• The position requires the following responsibilities:
• Coordinating the day-to-day operations of the Applied Mental Health Certificate grant-funded program.
• Planning, implementing, and monitoring administrative aspects of the program.
• Executing effective administrative policies to achieve the objectives of the certificate program.
• Preparing marketing, promotional, and educational materials, as well as reports related to the certificate program.
• Interacting daily with the team, acting as a liaison, and coordinating with various external stakeholders involved in certificate program activities.
• Teaching two program classes during the fall and spring semesters, and one class during the summer.
• Providing program updates to the Human Services Program Director and Program Dean.

ESSENTIAL JOB FUNCTIONS

Coordinates the implementation and evaluation of program goals, objectives, activities, and strategic initiatives; assesses consequences and outcomes of program initiatives. Develops and monitors program and/or project plans; implements and monitors compliance with approved policies, procedures, and processes. Requests, creates, edits, submits to marketing, and tracks the performance of all social media posts for the program; prepares marketing materials. Reaches out and engages with prospective students. Advises students, faculty, and staff on a variety of issues related to assigned academic program area; evaluates students and/or applicants to determine program progress, program adherence, and/or other related issues; and maintains related student files. Researches and analyzes a variety of complex data and information, including student database information; summarizes findings in reports. Develops and maintains internal and external relationships; participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other information; represents assigned academic area on committees, advocacy groups, and/or other related groups. Meets with education partners to evaluate recruitment strategies and issues. May purchase course textbooks and equipment to ensure materials are ready for students and faculty on first day of class; may analyze assessments or evaluations of training. May coordinate instructors and presenters for training and/or conferences. May submit accreditation and Annual Reports to CEA to maintain accreditation if applicable. May prepare and conduct student events such as orientation, field trips, or graduation. May oversee certification process including preparation and testing. May track courses, students, schedules, locations, and equipment.

Supervises staff to include:

prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations. Assists with budget preparation and administration which include submitting justifications for budget items, and monitoring program expenditures; may assess and process student refunds, transfers, and retakes. May oversee registration or learning management system issues. May oversee assigned grant. Assists with office related duties like answering phones or emails for assigned area. Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS

Coordinates the implementation and evaluation of program goals, objectives, activities, and strategic initiatives; assesses consequences and outcomes of program initiatives. Develops and monitors program and/or project plans; implements and monitors compliance with approved policies, procedures, and processes. Requests, creates, edits, submits to marketing, and tracks the performance of all social media posts for the program; prepares marketing materials. Reaches out and engages with prospective students. Advises students, faculty, and staff on a variety of issues related to assigned academic program area; evaluates students and/or applicants to determine program progress, program adherence, and/or other related issues; and maintains related student files. Researches and analyzes a variety of complex data and information, including student database information; summarizes findings in reports. Develops and maintains internal and external relationships; participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other information; represents assigned academic area on committees, advocacy groups, and/or other related groups. Meets with education partners to evaluate recruitment strategies and issues. May purchase course textbooks and equipment to ensure materials are ready for students and faculty on first day of class; may analyze assessments or evaluations of training. May coordinate instructors and presenters for training and/or conferences. May submit accreditation and Annual Reports to CEA to maintain accreditation if applicable. May prepare and conduct student events such as orientation, field trips, or graduation. May oversee certification process including preparation and testing. May track courses, students, schedules, locations, and equipment.

Supervises staff to include:

prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations. Assists with budget preparation and administration which include submitting justifications for budget items, and monitoring program expenditures; may assess and process student refunds, transfers, and retakes. May oversee registration or learning management system issues. May oversee assigned grant. Assists with office related duties like answering phones or emails for assigned area. Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor's degree; four (4) years of related work experience in area assigned; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Supervisory principles and practices; Academic program requirements; Customer service principles; Program coordination principles, practices, and techniques; Planning principles; Research methods; Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes; Diverse populations and cultures; and Computers and related software applications.

Skills in:

Developing and delivering presentations. Communicating, both verbally and in writing; Advising students on applicable policies and procedures; Providing customer service; Reviewing and processing paperwork, forms, and/or other related items; Planning, coordinating, and implementing program components and activities; Ensuring compliance with applicable internal and/or external program requirements; Using a computer and related software applications; and Communication, interpersonal skills as applied to interaction with assigned workers, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Ability to:

Monitor and evaluate the work of assigned workers; Prioritize and assign work; Interpret academic program requirements; Research, analyze, and apply relevant information to the development of departmental processes and programs; and Maintaining confidentiality.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS N/A. PHYSICAL DEMANDS PHYSICAL DEMANDS

This work typically requires the following physical activities to be performed. A complete description of the activities below is available upon request from Human Resources. (X = Required to perform essential job functions) Physical Activities Physical Activities Balancing maintain equilibrium to prevent falling while walking, standing, or crouching. Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward. X Climbing ascending, descending ladders, stairs, ramps, requires body agility. Reaching extending hands or arms in any direction. X Crawling moving about on hands, knees, or hands, feet. Repetitive Motion substantial movements of wrists, hands, fingers. Crouching bending body forward by bending leg, spine. Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. X Feeling perceiving attributes of objects by touch with skin, fingertips. Standing for sustained periods of time. X Fingering picking, pinching, typing, working with fingers rather than hand. X Stooping bending body downward, forward at waist, with full motion of lower extremities and back. Grasping applying pressure to object with fingers, palm. Talking 1 expressing ideas by spoken word. X Handling picking, holding, or working with whole hand. X Talking 2 shouting to be heard above ambient noise. Hearing 1 perceiving sounds at normal speaking levels, receive information. X Visual Acuity 1 prepare, analyze data, transcribing, computer terminal, extensive reading. Hearing 2 receive detailed information, make discrimination in sound. Visual Acuity 2 color, depth perception, field of vision. Kneeling bending legs at knee to come to rest at knees. Visual Acuity 3 determine accuracy, neatness, observe facilities/structures. Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back. X Visual Acuity 4 operate motor vehicles/heavy equipment. X Mental Acuity ability to make rational decisions through sound logic, deductive reasoning. X Visual Acuity 5 close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts. X Pulling use upper extremities to exert force, haul or tug. X Walking on foot to accomplish tasks, long distances, or site to site.

X TYPE OF WORK

Work performed is primarily:

Sedentarywork :

Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Light work : Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Medium work : Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Heavy work : Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Very heavy work : Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects

WORK ENVIRONMENT

May be required to work hours other than the regular schedule including nights and weekends. This position requires regular and reliable attendance and the employee's physical presence at the workplace. May be subjected to fumes, odors, dusts, gases, extreme temperatures, work space restrictions, and intense noise. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. St. Petersburg College has the right to revise a classification or job description at any time. St. Petersburg College has the right to revise a classification or job description at any time. The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college shall not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.

Please indicated the position you wish to apply for in your request. The College shall not discriminate against a qualified individual with disabilities because of the disability of such an individual in regard to job application procedures, hiring, advancement, or discharge of employees, employees compensation, job training or other terms, conditions, and privileges of employment. Except when undue hardship exists, the College shall endeavor to provide reasonable accommodations to a qualified individual with a disability. If you have questions regarding this policy please contact the Director of EA/EO by phone at (727)341-3261, by mail at PO Box 13489, St Petersburg Fl 33733-3489, or by email at eeo_director @spcollege.edu. Qualifications listed in a position description are used as a guideline to hiring. Other comparable qualifications of a candidate may be considered by the President in lieu of those suggested in a position description. (BOT rule 6hx23-2.02). To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in a job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in a job description. Equal Access/Equal Opportunity The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact the Title IX Coordinator at 727-341-3261 ; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu . St. Petersburg College has the right to revise a classification or job description at any time