Administrative & Fiscal Support Specialist (0097617T)

Administrative & Fiscal Support Specialist (0097617T) Salary See Position Description Location UH Manoa, Honolulu, HI Job Type Part-Time Temporary Job Number 2026-01052 Department University of Hawai'i at Manoa - College of Social Sciences - Dean's Office Opening Date 05/20/2026 Closing Date 6/4/2026 11:59

PM Hawaii Position Number:

0097617

T Description Title:

Administrative & Fiscal Support Specialist Position Number:

0097617

T Hiring Unit:

C OF SOC SCI, SOC SCI DEANS OFF

Location:

UH at

Manoa Date Posted:

05/20/2026

Closing Date:

06/04/2026

Band:

A Salary:

salary schedules and placement information

Full Time/Part Time:

Part time; .50FTE, with possibility to increase to 1.00 FTE, subject to funding availability.

Month:

11-month

Temporary/Permanent:

Temporary Duties and Responsibilities

• Assists the Dean, Senior Advisor on Global Initiatives, and International Programs Director in developing and delivering short-term programs for international visitors.
• Assists the Dean, Senior Advisor on Global Initiatives, and International Program Director in maintaining an inventory of agreements (MOU, MOA) with partner universities.
• Ensures compliance with applicable UH, UHF, RCUH, state, federal, and sponsoring agency laws, regulations, policies, procedures and other guidelines applicable to fiscal and personnel matters.
• Anticipates, recognizes & resolves problems relating to the coordination of key management and program operations, responds to inquiries from international program participants.
• Assists with preparation, review & processing of fiscal documents, including but not limited to, purchases, payments, requisitions, purchase orders, sole source purchases, requests for quotations, reimbursements, including instructor honoraria.
• Prepares and processes a variety of administrative documents related to office operations such as travel, training/conference registration, professional memberships/subscriptions, inventory control and others.
• Manages office functions effectively such as servicing/maintenance of equipment and facilities, maintaining supplies, informing staff regarding office-related information and others.
• Coordinates outside services such as facilities, telecom, information technology support, etc. as needed.
• Maintains accurate and complete records and reports of all administrative activities and processes.
• Provides logistical support for programs and events; opens and prepares classrooms, sets up equipment as necessary.
• Assists with the preparation of program, meeting, and event materials including duplicating and distributing materials and picking up food and supplies as necessary.
• Works outside of the normal working hours, including evenings, and/or weekends, as needed and directed. Other duties as assigned.
• Denotes essential functions Minimum Qualifications Possession of a baccalaureate degree in business, education, human development, family studies, humanities, social sciences, STEM or related field and 0 year(s) of progressively responsible professional experience with responsibilities for project/program administration and/or management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in area of program administration and/or management in academia demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program administration and/or management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the program administration and/or management. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software. Ability to follow oral and written instructions. Strong verbal and written communication skills. Demonstrated ability to work on and organize multiple projects and requests simultaneously. Proficient in Microsoft Office and other basic programs (Adobe PDF, Google Docs, etc.) Demonstrated customer service and team oriented skills, with flexible work style. Ability to attend events outside of normal business hours, which may include nights, weekends, and holidays as needed and directed. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs. Desirable Qualifications Experience within a customer service role in a non-profit or higher education environment. Experience working with older adults. Multicultural and/or multilingual experience working with individuals from China, Japan, Korea, or other Pacific and Asian populations. Previous professional experience with international students. Experience with travel, study, or residency outside of the United States. Knowledge of a second language, especially Japanese, Mandarin, or Korean. Familiarity with the administrative and/or fiscal policies and procedures of the University of Hawaii and/or the Research Corporation of the University of Hawaii. To Apply Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents: Cover letter describing how you meet the minimum and desirable qualifications Resume Name and contact information (including email addresses) of 3 professional references Official transcripts (copies are acceptable, however, original and official transcripts will be required at time of hire) Incomplete applications will not be considered. Application materials will not be returned.

Note:

If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:

Nori Tarui, nori@hawaii.edu . EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Website http://workatuh.hawaii.edu