Program Coordinator

Job Description :

Supervision The Program Coordinator is directly responsible to the Director of the Senior Center, and through the Director to the Town Manager. The Program Coordinator supervises designated program staff and volunteers. Job Responsibilities The Program Coordinator is responsible for various program and administrative tasks including, creating and implementing new and on-going programs, managing My Senior Center database, newsletter preparation and distribution, general administration and assisting the Director and other staff as directed. Task Descriptions Tasks expected of the Program/Activities Coordinator include, but are not limited to the following:

Programing:

• Identifies, plans, coordinates and implements all on-going regular and new monthly programs for senior's health, safety, educational, cultural growth and self-enrichment
• Coordinates programs with area community members including - musical entertainers, speakers on various educational programs, exercise programs, arts and crafts programs, etc.
• Researches anticipated costs for any programs, activities, services or materials and implements plans within approved budget
• Maintains class schedules, monitors and insures appropriate instructional supplies are available
• Manages and collects program income and prepares reports
• Updates activity programs on smart tv
• Coordinates room set-ups and break-downs, or equipment needs for programs
• Manages updates for local cable television, Town website and Facebook on an as needed basis MySeniorCenter data base program:
• Manages and maintains data base, adding new participants as necessary
• Tracks all program attendees by program/class for annual report
• Schedules all daily programs in MySeniorCenter database
• Issues all key cards for new Senior Center attendees and instruction on usage of key card
• Creates all statistics for monthly reports
• Notifies participants of any class time change/cancellation through My Senior Center
• Assists the Director with preparation of regular and special reports, including the

State Formula Grant Newsletter:

• Coordinates with instructors/community partners and speakers/presenters for newsletter articles
• Attracts new participants by creating flyers as well as contacting media outlets
• Creates, writes and edits monthly (12) page newsletter using Publisher or Canva
• Distributes monthly newsletter and promotional information
• Writes/distributes media articles, press releases to local newspapers and media outlets to promote the activities of the senior center

Other Tasks :

Assists Director with special projects as requested Set up/ break down of room for programs Opens/closes building as needed Set up/break down of bingo equipment s needed Performs other position-related duties, as assigned Requirements and Qualifications Requires an Associate's degree (Bachelor's preferred) in human services, social work, gerontology, or related field, three (3) years of experience in general clerical, secretarial, or administrative work, with municipal experience preferred, three (3) years of experience in working with the elderly; or any equivalent combination of education and experience. Requires good computer literacy in office software: word, excel, publisher. The ability to work independently and foster a warm and welcoming environment for seniors and those working with seniors. Must have a patient and positive disposition, demonstrate flexibility and possess an ability to multitask. Must protect the privacy of our participants and hold personal, financial and medical information in strict confidence. Makes daily contact with the general public, caregivers, senior citizens, local business partners, state representatives and town departments. Must have a valid driver's license and CORI check. Tools and Equipment Used The employee is required to use a personal computer and general office equipment. Work Environment Work is performed under typical office conditions; work environment is moderately noisy; frequent interruptions in person and/or via telephone calls. Work schedule may require evening and weekend assignments. May be required to work beyond normal business hours in response to emergency situations. Operates a computer, calculator, telephone, copier, facsimile machine and other standard office equipment, including word processing, spreadsheet and database software, in a proficient and effective manner. Makes frequent contact with the town's senior population, the general public, other local, state and federal departments and officials, social service organizations, representatives of outside service organizations, vendors, and contractors.

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimal physical effort generally required in performing duties under typical office conditions.
• Frequent interruptions to assist department staff and customers on the phone.
• The position requires regular lifting and carrying of files, documents, records, etc.
• Employee is often required to sit and/or stand in one place for an extended period of time.
• May spend extended periods at computer terminal, on telephone, or operating other office machines, requiring close eye-hand coordination and finger dexterity.
• Ability to operate a keyboard at efficient speed.
• Ability to lift/move objects weighing up to 30 pounds, including boxes of files, documents, etc.
• Ability to assist in the set-up of rooms for programs (putting up and taking down tables, chairs, etc.)
• Ability to communicate both orally and in writing.
• Ability to read, see, and differentiate between colors. Visual demands include close vision, the ability to adjust focus, and the routine reading of documents for general understanding and analytical purposes.
• Ability to talk, walk, hear, see, stand, and sit.
• Ability to use close hand-eye coordination and physical dexterity.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The hourly rate is $25.00 per hour, 32 hours per week. For consideration, please submit cover letter, resume and completed Town of Auburn job application (available at www.auburnma.gov ) and email to: applications@auburnma.gov or mail to

Town of Auburn, Attn:

Human Resources, 104 Central St, Auburn, MA 01501. The Town of Auburn is an Affirmative Action/Equal Opportunity Employer.

Pay:

From $25.00 per hour

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person