Auxiliary Programs Administrative Manager

Auxiliary Programs Administrative Manager Marion, MA Job Details Full-time $60,000 - $70,000 a year 1 day ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Life insurance Retirement plan Qualifications Employee onboarding Teamwork Program management Customer relationship building Microsoft Outlook Operations management Event coordination Property showing Data reporting Mid-level Customer inquiry handling Administrative experience Database administration Client invoicing Policy & process development Database management Lease or rental agreement management Bachelor's degree Data management Team management Calendar management Customer relationship management Implementing HR recruitment processes Recruiting Organizational skills Contracts Interviewing Enrollment management Deposits Office management Onboarding process management Communication skills Staffing management Payroll processing

Full Job Description Position Summary:

The Auxiliary Programs Administrative Manager oversees campus rentals, summer programs, and related operations. Reporting to the Director of Strategic Initiatives and Programs, this role manages inquiries, bookings, and event logistics from pre-planning through on-site execution, while leading enrollment and staff administration for summer programs, including hiring, onboarding, payroll, and communications. The manager ensures accurate setup, maintenance, and reporting in CampMinder and other program databases, tracking enrollment, session metrics, and staff information. They also support operational processes, program calendars, and policy development, serving as a key liaison for staff, participants, and external partners to ensure efficient, data-driven program management.

Key Responsibilities:

Campus Rental Coordinator Respond to rental inquiries for weddings, special events, athletic facilities, and other campus spaces. Conduct campus tours for potential renters. Book and track rentals; communicate details with internal departments and external clients. Prepare and send invoices; maintain up-to-date online rental calendars. Attend calendar committee meetings to coordinate across departments. Serve as liaison between renters and campus departments. Tabor Summer Programs & Enrollment Manage enrollments, deposits, fee-pay declines, and parent communications. Set up applications and financial information in CampMinder; maintain data integrity. Track enrollment numbers, session fill rates, and program metrics; generate reports and insights. Create and send confirmations, contracts, and program communications. Manage staff applications, contracts, forms, workflow, and communications in CampMinder.

Assist with staff management:

recruiting, interviewing, onboarding, payroll approval/oversight, and limited on-site support during camp. Provide general administrative support to the summer programs team. Operations & Program Support Support development and refinement of operational processes for Auxiliary and Summer Programs. Responsible for maintaining the camp office while camp is in session; serve as primary point of contact for campers, staff, and families. Maintain program calendars and coordinate across departments. Assist with creating scalable policies, procedures, and systems to support program growth.

Required Skills and Abilities:

Bachelor's degree with strong organizational skills and operational skills. Experience managing databases or program operations. Proficient in MS Office (Outlook, Excel, Word, PowerPoint) with the ability to quickly learn and master new software as needed. Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally and effectively.

Preferred Skills and Abilities:

Experience with CampMinder or similar enrollment/program management software. Demonstrated experience in customer service and client relationship management.

Salary:

$60,000-$70,000 per year

Work Schedule:

This full-time position is scheduled for 40 hours per week, with weekend/evening hours required, over the calendar year. The schedule will be determined collaboratively between the selected candidate and Tabor Academy.

To Apply:

Electronic materials only, please. If interested, please send a cover letter and resume to with "Auxiliary Manager" in the subject line. About Tabor Academy For nearly 150 years, Tabor Academy has served the Marion, Massachusetts community as a premier coeducation, college preparatory boarding and day school. As the School by the Sea, Tabor offers an uncommonly beautiful setting in which to live and learn for students grades 9-12. The school provides a wide breadth of academic offerings for students to achieve the school's mission. We invite all interested in learning about the school and our strategic vision to visit the school's website. Tabor Academy is committed to fostering an inclusive community where diversity, equity, and belonging are essential to our mission. Grounded in our values of care, collaboration, curiosity, and courage, we recognize that building a vibrant and supportive environment for students and faculty requires intentional efforts to welcome individuals from diverse backgrounds and experiences. As such, we seek a diverse applicant pool and encourage candidates who bring varied perspectives, including those who have been historically underrepresented in independent and boarding school settings to apply. Tabor Academy does not unlawfully discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, pregnancy or pregnancy-related condition, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other Academy-administered programs, or in the administration of its hiring and employment practices.

Job Type:

Full-time Pay:

$60,000.00 - $70,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person