Program Coordinator II Location:

Natick, MA Duration:

6.5

Months Job Code:

01760 Job Summary We are seeking an experienced Program Coordinator II to provide high-level executive and administrative support to the Parole Board Chair and Board Members. The role involves executive calendar management, meeting coordination, stakeholder communication, confidential records management, report preparation, and administrative operations. Key Responsibilities Manage calendars, emails, phone calls, meetings, travel, and executive communications. Coordinate with Board Members, government agencies, law enforcement, vendors, and external stakeholders. Organize meetings, committees, training sessions, executive sessions, and legislative hearings. Prepare agendas, reports, presentations, briefings, and official documentation. Handle confidential employee, labor relations, disciplinary, grievance, and investigation-related records. Assist in reviewing and updating policies, regulations, and procedures. Maintain accurate records in compliance with agency policies and applicable laws. Coordinate administrative priorities, assign tasks, and support the Executive Assistant. Exercise sound judgment, discretion, and professionalism when handling sensitive matters. Attend meetings or travel outside regular business hours as needed. Required Skills and Qualifications Strong administrative, organizational, analytical, and problem-solving skills. Knowledge of business or public administration, report writing, and process improvement. Ability to interpret and apply laws, regulations, policies, and procedures. Excellent written and verbal communication skills. Experience preparing reports, presentations, charts, tables, and meeting materials. Strong leadership, team coordination, training, and work assignment skills. Ability to manage competing priorities, maintain accurate records, and handle confidential information. Excellent interpersonal skills, professionalism, and attention to detail. Minimum Qualifications Candidates must meet one of the following requirements:

Option A:

At least 3 years of full-time (or equivalent part-time) professional, administrative, or managerial experience in business administration, business management, or public administration, involving program management, coordination, planning, administration, or analysis.

Option B:

An equivalent combination of qualifying experience and education.

Education Substitutions:

A bachelor's degree in business administration, business management, or public administration may substitute for up to 2 years of experience. A graduate degree in one of these fields may substitute for the required experience. A bachelor's degree or higher in another field may substitute for up to 1 year of experience. #LINQ1

Pay:

$39.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Employee assistance program Employee discount

Education:

Bachelor's (Required)

Experience:

Pubic Administration/ Program Management /

Planning Admin:

3 years (Required)

Work Location:

In person