Residency Program Coordinator

Residency Program Coordinator Location 1600 N. Main Street, Lovington, NM, 88260, United States Job Category Coordinator Employee Type Full-Time Manage Others No Contact information Name Tammy Armitige Phone 575-396-6611 Ext 2153 Email careersnlgh Description The Residency Program Coordinator is responsible for the day-to-day administration of the Family Medicine Residency Program and coordination of rotations for the Nor-Lea Family Medicine Residency Program. This role manages residency scheduling, educational space readiness, and program documentation to ensure ongoing compliance with ACGME and institutional requirements. The Residency Program Coordinator resolves operational issues, prioritizes time-sensitive tasks, supports accreditation activities, and coordinates residency rotations. This position requires strong organizational skills and the ability to meet time-sensitive deadlines.

• Understand and comply with the laws and regulations governing my job activities and the ethical and legal standards set forth in the Nor-Lea Compliance Program Plan and Code of Conduct.
• Accurately oversee scheduling, recruitment, credentialing, and curricular management, ensuring adequate coverage, compliance with policies, and timely completion of all required steps.
• Maintain continuous ACGME accreditation readiness by monitoring standards, ensuring required documentation is current, and supporting timely preparation and follow-up for annual reviews and site visits.
• Proactively manage property and space requirements for resident educational areas, ensuring readiness, safety, and regulatory compliance through regular inspections, timely work orders, and documented follow-up.
• Ensuring all milestones are completed accurately and on time and that residents, faculty, and partners receive clear, timely information.
• Track and meet all deadlines for accreditation, evaluations, institutional reporting, and resident placement, ensuring submissions are complete, accurate, and delivered within required timeframes.
• Maintain accurate, up-to-date databases; produce timely, error-free institutional reports; and organize and safeguard program documentation in accordance with institutional and regulatory requirements.
• Plan, coordinate, and support resident orientations, events, and academic activities, ensuring logistics are completed on schedule, materials are prepared accurately, and feedback is collected and used for continuous improvement.

Requirements

SKILLS, KNOWLEDGE AND ABILITIES

• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work independently with minimal supervision while managing multiple deadlines.
• High level of accuracy, attention to detail, and data management skills.
• Ability to interact effectively with learners, clinicians, leadership, and external partners.
• Problem-solving and decision-making skills in a dynamic environment.
• Professional demeanor and commitment to educational excellence.

MINIMUM EXPERIENCE

Three (3) years of progressively responsible administrative or program coordination experience in healthcare, medical education, higher education, or a similar regulated environment required.

Experience must include:

Complex scheduling (e.g., multiple providers/learners, clinics, or rotations). Tracking deadlines and deliverables for accreditation, regulatory, or institutional reporting. Frequent interaction with providers, faculty, or external partners.

Preferred:

One (1) year of experience in Graduate Medical Education (GME), residency coordination, medical school clerkship coordination, or similar academic medicine role. Experience working with ACGME or other accreditation standards and institutional policies.

MINIMUM EDUCATION

Bachelor's degree in Healthcare Administration, Business Administration, Education, or a related field preferred OR an equivalent combination of education and experience (e.g., Associate's degree plus 4-5 years of progressively responsible administrative experience in healthcare, medical education, or an academic setting).

LICENSURE/CERTIFICATION

Required:

None

Preferred:

C-TAGME (Certification as a Training Administrator of Graduate Medical Education)