Program Coordinator

Job Title:

Program Coordinator Location (city, state):

New York, NY Industry:

Non-profit Pay:

$25-35/hour (depending on experience)

Benefits:

This position is eligible for medical, dental, vision, and 401(k). About Our Client Addison Group is partnering with our client, a mission-driven nonprofit organization focused on advancing human rights initiatives and supporting impactful community-based programs around the world. Job Description Our client is seeking a highly organized Program Coordinator to support day-to-day program operations, grant administration, and cross-functional initiatives. This role will assist with tracking funding activity, maintaining compliance documentation, coordinating meetings, and supporting internal process improvements. The ideal candidate thrives in a collaborative environment and can effectively manage multiple priorities while maintaining strong attention to detail. Key Responsibilities Partner with internal departments such as finance and legal to help resolve questions related to contracts, budgets, and grant activity Review grant-related materials and supporting documentation before leadership approval Track grant spending activity and follow up on outstanding financial records or required updates Monitor payment schedules and verify banking and payment details for accuracy Maintain records related to compliance deadlines and ensure documentation remains current Document meeting notes, organize files, and upload materials into internal systems and shared drives Conduct research and provide administrative support for ongoing projects and organizational initiatives Prepare summaries, briefing materials, and internal documents for leadership and stakeholder meetings Assist with budget tracking, reporting, and reconciliation support Coordinate consultant agreements and monitor deliverables when applicable Recommend and implement process improvements to support operational efficiency and consistency across teams

Qualifications Experience:

3-5 years of experience in program coordination, project support, grants administration, or nonprofit operations Experience supporting compliance tracking, document management, or operational workflows preferred

Technical Skills:

Proficiency in Microsoft Office Suite, especially Excel Experience with scheduling tools, shared document systems, and budget tracking Familiarity with grant databases, CRMs, or reporting systems is a plus Strong written communication and documentation skills

Soft Skills:

Highly organized and detail-oriented Strong multitasking and prioritization abilities Professional communicator with excellent follow-through Adaptable and collaborative team player Comfortable handling confidential or sensitive information

Education:

Bachelor's degree preferred, but not required Additional Details Opportunity to support mission-driven initiatives and nonprofit operations Cross-functional exposure to grants, compliance, budgeting, and stakeholder coordination Collaborative and fast-paced environment Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin4