Program Coordinator -

PREP and Pregnant & Parenting Teens Population Location:

Columbus, OH Pay:

$22.85 Position Summary The PREP Program Coordinator plays a key role in supporting the implementation, coordination, and monitoring of the Personal Responsibility Education Program (PREP) and services for the Pregnant and Parenting Teens Population. This position supports statewide program operations, ensures compliance with applicable state and federal requirements, maintains accurate program documentation, and facilitates consistent communication among district leads, juvenile correctional facility staff, community partners, and Division of Youth Services (DYS) leadership. The ideal candidate is highly organized, detail-oriented, and capable of coordinating multiple activities, managing documentation, supporting reporting requirements, and building effective working relationships across multiple districts and program sites. Core Responsibilities 1. Program Coordination and Documentation Support daily operations and ongoing coordination of PREP and the Pregnant and Parenting Teens Population initiatives. Develop and maintain a master calendar of program activities, reporting deadlines, meetings, training sessions, and site visits. Create, update, and distribute program materials, including flyers, fact sheets, marketing materials, informational documents, and other communication resources. Collect, review, track, and follow up on monthly invoices and purchase orders submitted by eight DYS districts. Ensure program records, invoices, purchase orders, reports, and supporting documentation are accurately maintained and stored in designated P-drive folders. Assist with the preparation, review, and submission of Semi-Annual PREP Reports and Performance Measurement System (PMMS) reports, as applicable. Maintain required dissemination materials and supporting documentation for semiannual PREP and PMMS reporting. Assist with Census Reviews by gathering, reviewing, organizing, and verifying relevant program data and documentation. Monitor deadlines and follow up with district representatives and program staff to ensure timely submission of required materials. 2. Meeting and Event Coordination Coordinate PREP and Pregnant and Parenting Teens Population meetings, including monthly planning sessions, quarterly coalition meetings, and policy development meetings. Manage meeting logistics, including scheduling, calendar invitations, participant communications, agenda preparation, and distribution of meeting materials. Record attendance, prepare meeting minutes, document action items, and track follow-up activities. Upload agendas, minutes, presentations, attendance records, and related materials to the designated P-drive folders for PREP documentation. Communicate meeting updates, program announcements, and action items to district leads, facility staff, community partners, and DYS leadership. Support the planning and coordination of program events, stakeholder engagements, and collaborative activities. 3. Site Visits and Compliance Monitoring Coordinate and conduct site visits across DYS districts and juvenile correctional facilities to assess program implementation, identify operational needs, and evaluate program effectiveness. Review program records, required documentation, and implementation practices for alignment with applicable state and federal requirements. Document site visit observations, identify areas for improvement, and develop recommendations to support program quality and consistency. Prepare and submit timely site visit reports summarizing findings, identified needs, compliance concerns, and recommended corrective or follow-up actions. Track outstanding recommendations and coordinate with district and facility staff to support resolution of identified issues. Maintain organized records of site visits, monitoring activities, and follow-up documentation. 4. Training Coordination Assist with planning, scheduling, and coordinating PREP-related trainings, technical assistance sessions, and professional development activities. Communicate training dates, registration information, agendas, and materials to district staff, facility personnel, and other designated participants. Coordinate training logistics, including meeting arrangements, participant lists, attendance tracking, and distribution of resources. Maintain training records and supporting documentation in designated program folders. Gather participant feedback and assist with documenting training outcomes and identifying additional training needs. 5. Communication and Stakeholder Support Serve as a coordination point for routine communication among district leads, juvenile correctional facility staff, program partners, and DYS leadership. Respond to requests for program information and documentation or route inquiries to the appropriate staff. Support the consistent dissemination of program updates, reporting requirements, policies, and procedural guidance. Assist with identifying operational challenges and communicating issues requiring leadership attention. Promote collaboration, accountability, and consistent implementation of program activities across all participating districts. 6. Additional Responsibilities Maintain confidentiality and handle program records in accordance with applicable policies and procedures. Support program evaluation, quality improvement, and other administrative activities as assigned. Perform related duties necessary to support effective PREP implementation and services for the Pregnant and Parenting Teens Population. Minimum Qualifications Associate degree in public administration, social services, education, human services, business administration, or a related field; relevant professional experience may be considered in lieu of some educational requirements, subject to agency policy. Experience in program coordination, administrative support, project management, reporting, or a related field. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and the ability to manage multiple assignments, deadlines, and priorities. Experience maintaining records, preparing reports, coordinating meetings, and tracking documentation. Strong written and verbal communication skills. Ability to work collaboratively with diverse stakeholders across multiple locations. Preferred Qualifications Experience working with youth-serving programs, adolescent health education, social services, juvenile justice, or community-based initiatives. Familiarity with the Personal Responsibility Education Program (PREP) or programs serving pregnant and parenting adolescents. Experience supporting state or federally funded programs and associated reporting or documentation requirements. Experience with invoice tracking, purchase orders, budget documentation, and compliance monitoring. Experience coordinating site visits, trainings, coalition meetings, and stakeholder engagements. Familiarity with performance measurement, program evaluation, data collection, and quality assurance processes.

Pay:

$22.85 per hour

Work Location:

In person