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Job Description
Job Title:
School Year Program Coordinator Status:
Full Time/Non-exempt Grade:
5
Salary:
$34,000/ year Reports to: Senior School Year Program Director
POSITION SUMMARY
The School Year Program Coordinator supports the mission of the YMCA by creating meaningful outdoor and experiential education opportunities that promote youth development, healthy living, and social responsibility. This position plays a key leadership role in the planning, coordination, and delivery of year-round residential camp and outdoor education programming. The School Year Program Coordinator provides direct leadership and support to seasonal staff, volunteers, and program participants while fostering a culture rooted in safety, inclusion, innovation, and relationship-building. This role helps ensure high-quality experiences across all Camp Fitch program areas, including outdoor education, retreat programming, environmental education, and summer camp operations.
ESSENTIAL FUNCTIONS
Coordinate and support outdoor education, retreat, and residential camp programming throughout the year. Develop, implement, and continuously improve programs that align with the YMCA mission and Camp Fitch values. Lead engaging experiential learning activities focused on environmental education, leadership development, recreation, and team building. Evaluate program quality and participant outcomes to support continuous improvement and innovation. Assist with curriculum development, activity planning, and seasonal program implementation. Recruit, train, supervise, schedule, and mentor lead program facilitators, seasonal program staff, interns, and volunteers. Provide coaching, feedback, and professional development opportunities for seasonal staff. Model and cultivate Camp Fitch core values: Growth Mindset Teamwork Servant Leadership Foster a collaborative, inclusive, and positive team culture. Support staff accountability, communication, and conflict resolution in a constructive and professional manner. Promote and maintain a physically and emotionally safe environment for all participants, staff, and volunteers. Implement and monitor YMCA and camp safety standards, emergency procedures, and child protection policies. Actively support abuse prevention practices and ensure compliance with all YMCA safeguarding standards. Conduct regular inspections of program equipment, facilities, and activity areas. Respond appropriately to emergencies, incidents, and behavioral concerns. Coordinate scheduling, logistics, communication, and hospitality for visiting groups before, during, and after their stay. Build and maintain relationships with schools, community organizations, donors, volunteers, and YMCA partners. Represent Camp Fitch and the YMCA positively within the community and during outreach efforts. Support volunteer recruitment and engagement initiatives. Assist Program Directors with strategic planning, operational goals, and program evaluation. Maintain program supplies, equipment inventories, and purchasing needs within the assigned budget. Support stewardship and upkeep of program spaces, facilities, and outdoor learning environments. Assist with camp-wide initiatives, opening/closing procedures, and seasonal transitions. Support annual fundraising campaigns and scholarship initiatives through donor stewardship and relationship-building.
YMCA COMPETENCIES
Mission Advancement :
Reinforces the Ys values within the organization and the community. Effectively communicates the benefits and impact of the YMCAs efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.
Collaboration :
Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support goals. Provides tools and resources for the development of others.
Operational Effectiveness :
Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability and ensures continuous improvement.
Personal Growth :
Fosters a learning environment that embraces diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS
Bachelor's degree in education, recreation, environmental science, outdoor leadership, youth development, or related field preferred; equivalent experience considered. Minimum of two years of experience in residential camping, outdoor education, youth development, recreation, or related work. Experience supervising, mentoring, or training staff preferred. Strong communication, organizational, and interpersonal skills. Ability to work collaboratively in a fast-paced and dynamic camp environment. Commitment to YMCA values, inclusion, and servant leadership. Ability to build relationships with diverse populations and community partners. Flexibility to work evenings, weekends, and overnight programs as needed. Attain required training upon hire, including CPR/AED, First Aid, New Staff Orientation, Child Abuse Prevention, Blood Borne Pathogens, Anti-Harassment, and YMCA Leader.
WORK ENVIRONMENT & PHYSICAL DEMANDS
This position requires living and working in an active outdoor camp environment with frequent exposure to varying weather conditions, including heat, rain, mud, snow, and uneven terrain.
Essential physical requirements include:
Standing, walking, hiking, and leading activities for extended periods of time Lifting, carrying, and moving equipment up to 50 pounds Using computers, radios, phones, and digital communication systems as needed Visual and auditory ability to supervise participants and respond to emergencies
