Program Coordinator, Special Events

Coordinates and assists in the planning and implementation of a variety of City wide special events and community-based programs for the Pittsburgh community, by fostering public/private partnerships and fund development.

Department :

Parks and Recreation Posting Type:

Announcement Salary :

$55,702 per year.

Union :

This position is included in the Recreation Teacher's Union, Service Employees International Union, Local #668, meet and discuss unit and will be filled in accordance with the provisions of the Memorandum of Understanding.

Civil Service Classification :

Non-Competitive General Application Requirements :

You must submit or show proof of all the following at the time of application (unless otherwise indicated ), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appea l. Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions. Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. Click here to view a map of City of Pittsburgh neighborhoods. A current, valid Class C Pennsylvania Motor Vehicle Operator's License at the time of filing application or prior to appointment, which must be maintained throughout employment. Written requests for a special accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis. Must obtain the Pennsylvania Act 153 Clearance prior to appointment. Candidate selected to fill the position must obtain CPR Certification within one (1) year of the date of hire and maintain the certification throughout employment.

NOTE :

The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE:

Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements :

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

WORK EXPERIENCE

The application must clearly show one ( 1 ) year of full-time experience which includes each of the following: designing, implementing and coordinating special events programs. (Less than full-time experience will be calculated on a pro-rated basis.)

EDUCATION/TRAINING

The application must clearly show a Bachelor's Degree in Public Administration, Marketing, Sport Administration, Hospitality/Tourism, Communications or a related field. (See NOTE under General Application Requirements regarding education/training verification.)

EQUIVALENCY

Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position ( based on the sum of work experience and education/training listed above ). The Total Qualifying Requirement is five ( 5 ) years. (See NOTE under General Application Requirements regarding education/training verification.) If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

Written :

None required for this position.

Performance :

None required for this position.

Medical :

Required. Plans, coordinates, administers, implements and evaluates a variety of approved special programs and events for community based special events (e.g., Farmers Markets, Riverview 5K, Reservoir of Jazz etc.). Researches and identifies new events and programs and makes recommendations for implementation. Coordinates efforts and serves as a liaison between the private sector, other City departments and/or agencies, state and federal agencies, community groups and/or individuals regarding services and programs. Develops, recommends and implements operating budget for existing and proposed programs as assigned; monitors program revenues and expenditures as assigned. Identifies program needs; plans and prepares work orders and coordinates logistical support requirements for assigned special events/programs or sports/fitness programs. Researches and evaluates assigned programs to make necessary adjustments regarding program structure and cost effectiveness; reports findings to immediate supervisor. Coordinates and produces printed promotional information, educational materials, press releases, public service announcements and advertisements for distribution to the public and the media. Ensures that programs adhere to guidelines and contracts and makes on-site inspections as requested or required. Assists in securing financial assistance for programs through grants, sponsorships, etc; maintains documentation regarding assigned fundraising efforts. Transports equipment for special events and lifts heavy boxes as requested or required. Develops and administers contracts, leases and other documents (e.g., RFP's, bids for services, supplies and equipment orders, etc.) related to assigned programs. May manage comprehensive computer data bases and related spreadsheets and software. Develops, recommends and implements approved long-range marketing strategies for assigned programs. Attends approved training programs, staff meetings, etc. as requested. Administers cardiopulmonary resuscitation to victims in distress as needed. Works weekends, evenings and holidays as needed or assigned. Performs other related tasks and duties as assigned or required. Click here to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.