Program Specialist 3 - Foundation

Program Specialist 3 - Foundation (Temporary)

Salary:

$56,880 - $76,608•

Classification:

Classified Temporary Reports to: Vice President of Development & Community Engagement This is a temporary position expected to last six (6) to nine (9) months. This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A. The temporary Foundation Coordinator position exists to support the fund development and donor engagement efforts of Olympic College Foundation, the institutionally related philanthropic foundation dedicated to advancing student access, achievement and success at Olympic College. The Foundation Coordinator plays a key role in implementing fundraising strategies, coordinating donor communications, supporting events and campaigns, and maintaining accurate records. The Foundation Coordinator helps build a culture of philanthropy that aligns with OC's broader mission of transforming lives through education while responding to community needs. Manage annual and individual calendaring for board/committee meetings. Track carryover agenda items for follow up. Track annual calendar for board governance responsibilities, such as policy review, COI, etc. Support the creation of materials in preparation for all OCF Board and committee meetings. Attend meetings and take minutes and/or notes at all OCF Board and committee meetings. Identify the need for, help create and keep organized resolutions and motions. Track board member attendance and participation in related events or volunteer activities. Once created, update OCF CRM manual in coordination with the Director of Donor Experience when process changes are identified to manage data entry and data integrity. Provide day-to-day gift entry of all gifts to OCF Routinely curate and document within CRM relevant stakeholders' characteristics data to build and/or update donor profiles. Coordinate with external accountants and auditors to ensure all financial records and reconciliations are completed in a timely manner. Receive and process incoming donations and invoices. Track all invoices and corresponding payments, track credit card expenditures and receipts and ensure allocations to the appropriate account code. Track charges to the Foundation's state-issue P-Card and all Foundation associated OC chart strings and ensure receipts are provided for all expenses. Reconcile the accounts monthly for quarterly reimbursement. Coordinate logistics, plan and execute strategic events, activities, and special campaigns in collaboration with DDE. Coordinate donor/gift entry for gifts-in-kind and create and implement gifts-in-kind process with PIM and DDE. Prepare routine/special donor correspondence, including gift acknowledgements (receipts), thank you letters and reports. Coordinate donor/prospect mailing lists for appeals, engagement activities and strategic events. Serve as point of contact for vendors (software, etc.), including analysis (research, review and recommend) for new/upgraded office/operations platforms. Manage integrity of OCF shared drive, Teams and Dropbox folders as well as Sharepoint site for continuity and historical stewardship of essential operations and program files. Create and manage annual OCF calendar to ensure the nonprofit's compliance with annual governance, fiduciary, regulatory and charitable filings, and requirements. Identify the need for and create standard operating procedures to support OCF operations, programs and fund development work. Organize and maintain donor fundholder files, both digital and hardcopy in coordination with all members of the OCF team. Other duties as assigned. Minimum Qualifications High School Diploma or equivalent Experience using data systems and office software Strong organizational and interpersonal skills Two years of experience in event coordination or fundraising support Desired Qualifications Bachelor's Degree from an accredited college. Experience with software platforms such as Boomerang, Fundriver, Award Spring Experience with nonprofit fundraising principles and donor stewardship Terms of Employment Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a temporary full-time classified position scheduled to work 40 hours a week, with a salary range of $56,880 - $76,608 annually•. All classified positions will start their salary at Step A , when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. This position is not initially eligible for benefits upon hire but could qualify if the employee works 480 hours in a rolling six-month period to become eligible for health benefits. If the position becomes eligible, they will qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here. Conditions of Employment Prior to a new hire, a background check including criminal record history will be conducted. Inform ation from the background check will not necessarily preclude employment but will be considered in deter mining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required

WB HB 2327.

The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur. How To Apply To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application Resume Cover Letter - in your cover letter describe how your experience sets you apart for this position. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate. EEO Statement Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/ drug-free environment . This recruitment announcement does not reflect the entire job description and can be changed or modified without notice. Olympic College Human Resources 1600 Chester Ave Bldg. 5 - 5th Floor Bremerton, WA 98337 https://www.schooljobs.com/careers/olympic