Program Support Specialist (Hybrid)

Program Support Specialist (Hybrid) Motus Recruiting and Staffing•3.0 Vancouver, WA Job Details Full-time | Contract $34.25•$36.25 an hour 7 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Website maintenance Microsoft Excel Microsoft Outlook Content editing SharePoint Full Job Description Program Support Specialist Our client, a leading Pacific Northwest utility provider committed to public service and environmental stewardship, is seeking a Program Support Specialist for their Vancouver, Washington location. In this role, you will provide program, project, and administrative support to a fast-paced infrastructure and asset management organization supporting critical operational initiatives. Responsibilities include coordinating administrative and operational activities, supporting budgeting and reporting processes, assisting with scheduling and organizational tracking, and partnering with managers and cross-functional teams to help support day-to-day program operations and strategic initiatives. This position is a one-year renewable contract that includes employee benefits! If you think you'd be a good fit, we want to hear from you!

Pay Range :

$34.25.•36.25/hr.,

DOE Location:

Vancouver, Washington•HYBRID•2 days per week onsite. Key Responsibilities for

Program Support Specialist:

Provide program, project, and administrative support to infrastructure asset management leadership and operational teams within a fast-paced environment. Coordinate and support organizational training programs by tracking completion status, maintaining reporting tools, analyzing training data, and communicating updates to leadership and staff. Support employee engagement and recognition initiatives, including tracking action plans, coordinating events, processing award documentation, and supporting organizational communications. Assist with staffing and workforce administration activities, including tracking staffing plans, supporting onboarding processes, maintaining HR-related records, and coordinating staffing documentation. Develop and maintain tracking systems, reports, dashboards, spreadsheets, and SharePoint sites to support organizational operations, compliance, and project coordination. Monitor organizational priorities, action items, and deadlines to ensure timely completion of deliverables and escalation of issues when needed. Prepare, edit, proofread, and maintain correspondence, reports, presentations, meeting materials, and other documentation using Microsoft Office tools and Adobe Acrobat. Coordinate meetings, calendars, travel arrangements, interviews, and events, including scheduling logistics, preparing agendas, tracking follow-up actions, and recording meeting minutes. Serve as a liaison between managers, staff, and internal service groups including HR, IT, facilities, procurement, and security to support operational and administrative needs. Support travel coordination and compliance activities, including processing travel authorizations and reimbursements in accordance with federal travel policies and procedures. Maintain records, files, and documentation in accordance with information governance, records management, and compliance requirements. Provide guidance and backup support to administrative team members while contributing to process improvements, procedure documentation, and standardization efforts. Assist with organizational reporting, inventory tracking, onboarding activities, P-card documentation, and general operational support functions. Support special projects, organizational initiatives, and leadership priorities while adapting to changing business needs and deadlines. Requirements for

Program Support Specialist:

A degree in Business Administration, Business Management, Business Operations (or closely related field) is preferred. With an applicable Bachelor's degree, 2 years of experience is required. With an applicable Associates degree, 4 years of experience is required. Without an applicable degree, 6 years of experience is required. Experience should be workplace experience in mid/high-level, process-driven Customer Service or Operational Support positions (Position examples: Bank or Credit Union Teller, Customer Service Assistant for Municipal or County government, Admissions Assistant for College Admissions office, etc.). Intermediate to Advanced skills/experience with SharePoint or similar system sufficient to: Support, manage, edit, and maintain site Intermediate to Advanced skills/experience with MS Office Suite (Outlook, OneNote, PowerPoint, Word and Excel) Demonstrated editing and proofreading skills and attention to detail Familiarity with Visio or similar system is preferred. Familiarity with MS Project or similar system is preferred. •We are unable to accommodate corp. to corp. candidates•

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status . KGBH #14061

Job ID:

14061

Pay:

$34.25•$36.25 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): 2-6 years of project/program coordination experience, depending on education is required. Experience should be workplace experience in mid/high-level, process-driven Customer Service or Operational Support positions. Intermediate to Advanced skills/experience with SharePoint or similar system sufficient to supporting, managing, editing, and maintaining a site is required.

Work Location:

In person