Project Coordinator and Administrative Assistant

Project Coordinator and Administrative Assistant Tomorrow Water Anaheim, CA Job Details Full-time 1 hour ago Qualifications Vendor relationship building Customer communication Microsoft Outlook Spreadsheets Employee relationship building Achieving project delivery timelines

Full Job Description About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry. Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.

Roles and Responsibilities:

Office Administration:

The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails. The ideal candidate will be competent in prioritizing and working with little supervision They will be very organized, self-motivated and trustworthy The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties Monitoring office supplies and ordering new stationery, furniture if/when needed Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office organized and safe Reporting office progress to senior management and working with them to improve office operations and procedures Process payroll for all 1099

Contractors Project Coordination:

Assist in setting up projects, creating project folders Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents Create, organize, and distribute invoices Generate purchase orders to vendors and track purchase order Maintain vendor database and document vendor information Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors Coordinate equipment and material deliveries for Project Managers and others Relationship Management Demonstrates the ability to tactfully handle difficult situations Builds long lasting relationships with internal and external customers that are built upon trust and delivering results

Requirements Experience and Skills Required:

Education or formal training in business administration is preferred; relevant work experience may be substituted 2+ years of experience in an administrative support position Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required Proficient in Microsoft Office 365, including Excel, Word, and Outlook Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors High level of motivation, integrity, and commitment to team and customers Strong work ethic with an unwavering commitment to quality and professional work