Project / Contract Coordinator

Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California.

The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively.

Key ResponsibilitiesManage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout.

Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations.

Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors.

Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices.

Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready.

Support monthly client billings, project costing, expense tracking, and subcontractor payment processing.

Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule.

Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed.

Assist with project closeout documentation and ensure all contractual obligations are completed.