Project Coordinator

Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California's most notable communities.

We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams.

Position OverviewThe Project Coordinator & Contracts Administrator will serve as a critical support resource to project teams while independently managing the end-to-end contract process for design and construction projects. This role blends project administration, vendor procurement, billing coordination, compliance tracking, and contract lifecycle management. The selected candidate will collaborate closely with internal project leaders, subcontractors, consultants, vendors, and legal counsel to ensure project documentation remains accurate, compliant, and organized.

This role is ideal for someone who combines strong administrative discipline with a proactive, ownership-oriented approach and solid understanding of construction-related contracts and billing processes.

Key ResponsibilitiesManage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout.

Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards.

Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners.

Prepare procurement documents including RFQs, RFPs, and bid packages.

Analyze proposals and bids and provide project teams with organized contract recommendations.

Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects.

Support monthly construction billing processes, including preparation of client invoices and progress billings.

Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records.

Track and code project-related expenses accurately against cost codes in accounting systems.

Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records.

Coordinate project closeout documentation for subcontractors, suppliers, and consultants.

Identify contractual risk issues and escalate appropriately in collaboration with legal counsel.

Ensure contract terms align with federal, state, local regulations, and internal policies.

Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity.

Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy.