Project Coordinator / Administrative Assistant APECO Engineering, Inc. Hemet, CA Job Details Part-time | Full-time $20 - $24 an hour 12 hours ago Qualifications Contractor management Filing Attention to detail Construction administrative experience Office management Associate's degree Full Job Description Project Coordinator / Administrative Assistant Job Description APECO Engineering, Inc. is seeking an organized, dependable and motivated Project Coordinator to assist with the daily coordination of engineering, development and construction projects. Our office also handles commercial property management, and this position will assist with general office administration and property management related tasks as needed. This position works closely with our Principal Engineer, office staff, clients, consultants, contractors and local government agencies to help keep projects organized and moving forward. The ideal candidate is someone who can manage multiple projects, stay on top of deadlines, follow up on outstanding items and take initiative without constant supervision. We are looking for a dependable team player who is willing to assist with daily office operations as needed. Responsibilities Project Coordination Coordinate engineering, development and construction projects from initial submittal through approval and completion Track project status, deadlines, plan checks, permits and outstanding items Prepare and coordinate applications, submittal packages, forms and supporting documents Submit plans and documents to cities, counties and other government agencies Communicate and follow up with planning departments, building departments, public works departments and utility companies Track plan check comments and coordinate responses with engineers, architects and consultants Coordinate with clients, contractors, architects, engineers and other project consultants Schedule inspections, meetings and site visits as needed Maintain organized electronic and physical project files Prepare correspondence, project updates and status reports Obtain proposals, documents, reports and information needed for projects Follow up on outstanding items to keep projects on schedule Assist with construction administration and contractor coordination Assist the Principal Engineer and project team with daily project needs Office Administration and Property Management Support Assist with general office administrative tasks and daily office operations Answer phones, respond to emails and assist with client inquiries Prepare, organize, scan and file documents Assist with scheduling appointments and meetings Maintain accurate records and assist with data entry Assist with property management correspondence, documentation and administrative tasks Communicate with tenants, vendors and contractors as needed Assist with coordinating maintenance requests and following up on outstanding items Provide administrative support to management and office staff as needed Assist with other office duties and special projects as assigned Qualifications Previous experience in engineering, construction, architecture, development, permitting or project coordination preferred Strong organizational and follow-up skills Excellent written and verbal communication skills Ability to manage multiple projects and priorities at the same time Strong attention to detail Self-motivated, dependable and able to work independently Ability to take initiative and follow through on assigned tasks Comfortable communicating with clients, contractors, consultants and government agencies Proficient with Microsoft Office, including Outlook, Word and Excel Experience reading construction or engineering plans is preferred Experience working with Southern California cities or counties is a plus Commercial property management experience is a plus Valid California driver's license Experience Two or more years of project coordination, engineering, construction, permitting or related administrative experience is preferred. Candidates with strong construction or engineering industry experience will also be considered.

Work Schedule:

Monday through

Thursday:

8:00 AM to 4:00

PM Friday:

8:00 AM to 2:00 PM Occasional after-hours availability to respond to work-related phone calls, text messages and emails may be required. All time worked outside regular office hours is compensated. APECO Engineering, Inc. is an Equal Opportunity Employer.

Pay:

$20.00 - $24.00 per hour Application Question(s): This position involves both project coordination and general office administrative duties. Are you comfortable handling both responsibilities?

Education:

Associate (Preferred)

Experience:

project coordination: 1 year (Required)

Work Location:

In person