Rail-Project Coordinator

Rail-Project Coordinator Balfour Beatty - 3.5 La Verne, CA Job Details Full-time $66,000 - $102,000 a year 2 hours ago Qualifications High school diploma or

GED Full Job Description Job Title:

Project Coordinator Employer:

Balfour Beatty Infrastructure, Inc Budget:

$66K-$102

K Position Summary:

The Project Coordinator provides comprehensive administrative and operational support to project teams, ensuring construction projects are well-organized, compliant, and progressing efficiently. This role works closely with project managers, subcontractors, vendors, and field teams to support daily operations across all phases of the project lifecycle. Key Responsibilities Project Administration & Coordination Support project startup and closeout activities, including office setup, mobilization, and document archiving Maintain organized and accurate project files, including contracts, RFIs, submittals, drawings, and change orders Schedule and coordinate meetings, prepare agendas, and distribute detailed meeting minutes Serve as a liaison between project teams, subcontractors, vendors, and stakeholders Maintain and update project management systems to ensure real-time accuracy Financial Administration (AP/AR) Process accounts payable, including 3-way matching and vendor invoice coordination Assist with accounts receivable, including preparing owner billings and reconciling payments Track budgets, cost codes, and financial documentation Support change order creation, tracking, and processing Coordinate billing activities with accounting teams Subcontractor & Vendor Management Maintain subcontractor documentation, including insurance, compliance records, and lien waivers Track subcontractor schedules of values (SOVs) and payment applications Communicate with subcontractors to ensure timely payments and adherence to requirements Monitor bond claims, stop notices, and contract compliance Coordinate vendor and subcontractor communication, documentation, and approvals Payroll & HR Support Process new hire paperwork, onboarding, and E-Verify Collect and verify timesheets, ensuring accuracy of cost codes and hours Support union compliance, certified payroll tracking, and training requirements Operations & Office Support Assist with jobsite office setup, supplies, and logistics Support daily coordination between field teams and office staff Prepare reports, presentations, and internal documentation as needed Compliance & Documentation Ensure compliance with insurance, union requirements, safety standards, and regulatory guidelines Maintain certified payroll and project compliance documentation Assist with audits, reporting, and regulatory requirements Track permits, licenses, and required approvals Month-End & Reporting Support project cost forecasting and financial reporting Reconcile subcontractor and owner billings Ensure timely vendor payments and documentation collection Qualifications High School Diploma required (Associate's or Bachelor's degree preferred) 2-4+ years of construction administrative or project coordination experience required Strong organizational and multitasking abilities Excellent written and verbal communication skills Ability to work in a fast-paced, team-oriented environment Technical Skills Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) Experience with construction/project management software (e.g., Procore, Bluebeam) Ability to quickly learn new systems and processes Preferred Qualifications Experience in construction, engineering, or project coordination Knowledge of union environments and certified payroll is a plus Bilingual (Spanish) is a plus Work Environment Combination of office and active construction site environments May require exposure to outdoor weather conditions, noise, and site-related hazards Key Competencies Strong attention to detail and accuracy Problem-solving and critical-thinking skills Excellent time management and prioritization Strong interpersonal and communication skills Ability to manage multiple projects and deadlines simultaneously Team-oriented with a strong customer service mindset