Project Coordinator

Project Coordinator MEA Forensic Laguna Hills, CA Job Details Full-time $60,000 - $80,000 a year 4 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Vision insurance Qualifications Customer communication English Administrative experience Driver's License Typing Productivity software Quality data entry Full Job Description MEA Forensic Engineers & Scientists is seeking a Project Coordinator to join our engineering support team working full-time, in-person, at our Laguna Hills, CA office. In a fast-paced and challenging environment, this role requires initiative, strong attention to detail, professionalism, resourcefulness, and the ability to multi-task. MEA Forensic is an equal opportunity employer. The position is onsite, in our Orange County, California office. The annual salary is $60,000 to $80,000 depending on skill and experience. We contribute $1000 per month towards healthcare plan premiums (medical, dental, vision) and offer a safe harbor 401(k) plan. Starting vacation is 3 weeks (accrued annually) and we observe 12 paid holidays per year. Role and Responsibilities Project administration Record initial instructions from clients; perform conflict searches; coordinate initial activities and prepare confidential documents; assist with report preparation, including reviewing, formatting and editing; complete billing process for each file; and deal with client queries related to invoicing. Project management Track progress and status of all active files; maintain awareness of Engineers' workloads, specializations, schedules, and deadlines; and attend weekly team meetings. Communication & Teamwork Communicate with Engineers, Project Coordinators, and clients regarding project activities and status; develop good working relationships with Engineers, Project Administrators/Coordinators, and other personnel at the firm. General administration Handle incoming inquiries, mail distribution, reception duties including couriers and visitors, logging of checks, and other duties as required. Specialized tasks Create reports; conduct library and archival research; purchase materials for testing; handle evidence and follow procedures for proper storage and documentation; coordinate evidence examinations, events and travel arrangements; process inspection photos/data; maintain MEA equipment; and be available for ad hoc requests. Required Qualifications Minimum 2 years experience working in an administrative role. Strong oral and written English. Intermediate proficiency with MS Office Suite and online research. Typing and data entry skills. Ability to lift 20-40 lbs. Current driver's license. Preferred Qualifications Post-secondary education. Strong oral and written Spanish. Legal or investigative background. To apply Referencing the job title and posting number, please email your resume and cover letter to . Company Overview MEA Forensic is a multi-disciplinary forensic investigation firm that specializes in collision reconstruction, injury biomechanics, product and material failures, human factors, and aviation accidents for the legal and insurance industries. It is challenging work that is intensely scrutinized in a court of law and often under rigid deadlines; it is also varied, exciting and highly rewarding. At MEA, we provide our staff with a stimulating, collaborative environment and extensive formal and informal training. Our salary, culture and benefits are designed to attract and keep bright, high-achieving professionals. ", "identifier": { "@type": "PropertyValue", "name": "MEA Forensic Engineers & Scientists", "value": "CAPC-01" }, "datePosted": "2026-06-16", "validThrough": "2026-08-16T23:59", "employmentType": "FULL_TIME", "industry": "Administrative Support and Forensic Consulting", "directApply": true, "url": "https://www.meaforensic.com/careers/project-coordinator-capc-01/", "hiringOrganization": { "@type": "Organization", "name": "MEA Forensic Engineers & Scientists", "sameAs": "https://www.meaforensic.com/", "logo": "https://www.meaforensic.com/wp-content/uploads/2018/06/mea_logo_2x.png" }, "jobLocation": { "@type": "Place", "address": { "@type": "PostalAddress", "streetAddress": "23281 Vista Grande Drive", "addressLocality": "Laguna Hills", "addressRegion": "CA", "postalCode": "92653", "addressCountry": "US" } }, "applicantLocationRequirements": { "@type": "Country", "name": "US" }, "baseSalary": { "@type": "MonetaryAmount", "currency": "USD", "value": { "@type": "QuantitativeValue", "minValue": 60000, "maxValue": 80000, "unitText": "YEAR" } }, "jobBenefits": "$1000 per month towards healthcare plan premiums (medical, dental, vision), safe harbor 401(k) plan, 3 weeks starting vacation accrued annually, and 12 paid holidays per year.", "responsibilities": "Record initial instructions from clients. Perform conflict searches. Coordinate initial activities and prepare confidential documents. Assist with report preparation, including reviewing, formatting and editing. Complete billing process for each file. Respond to client invoicing queries. Track progress and status of active files. Maintain awareness of Engineers' workloads, specializations, schedules, and deadlines. Attend weekly team meetings. Communicate with Engineers, Project Coordinators, and clients regarding project activities and status. Handle incoming inquiries, mail distribution, reception duties, logging of checks, evidence handling, library and archival research, purchasing materials for testing, coordinating evidence examinations, events and travel arrangements, processing inspection photos and data, maintaining MEA equipment, and responding to ad hoc requests.", "skills": "Project administration, project coordination, administrative support, client communication, report preparation, reviewing, formatting, editing, billing, invoicing, scheduling, deadline tracking, MS Office Suite, online research, typing, data entry, evidence handling, document preparation, file management, attention to detail, professionalism, resourcefulness, teamwork, English communication, Spanish communication", "qualifications": "Minimum 2 years experience working in an administrative role. Strong oral and written English. Intermediate proficiency with MS Office Suite and online research. Typing and data entry skills. Ability to lift 20-40 lbs. Current driver's license. Preferred qualifications include post-secondary education, strong oral and written Spanish, and legal or investigative background.", "educationRequirements": "Post-secondary education preferred.", "experienceRequirements": { "@type": "OccupationalExperienceRequirements", "monthsOfExperience": 24 } } MEA Forensic Engineers & Scientists is seeking a Project Coordinator to join our engineering support team working full-time in-person at our Laguna Hills, CA office. In a fast-paced and challenging environment, this role requires initiative, strong attention to detail, professionalism, resourcefulness, and the ability to multi-task. MEA Forensic is an equal opportunity employer. The position is onsite, in our Orange County, California office. The annual salary is $60,000 to $80,000 depending on skill and experience. We contribute $1000 per month towards healthcare plan premiums (medical, dental, vision) and offer a safe harbor 401(k) plan. Starting vacation is 3 weeks (accrued annually) and we observe 12 paid holidays per year. Role and Responsibilities Project administration Record initial instructions from clients; perform conflict searches; coordinate initial activities and prepare confidential documents; assist with report preparation (reviewing, formatting and editing); complete billing process for each file; deal with client queries (invoicing). Project management Track progress and status of all active files; maintain awareness of Engineers' workloads, specializations, schedules, and deadlines. Attend weekly team meetings. Communication & Teamwork Communicate with Engineers, Project Coordinators, and clients regarding project activities and status; develop good working relationships with all Engineers, other Project Administrators/Coordinators, and other personnel at the firm. General administration Handle incoming inquiries, mail distribution, reception (couriers, visitors), logging of checks, and other duties, as required. Specialized tasks Create reports; conduct library and archival research; purchase materials for testing; handle evidence and follow procedures for proper storage and documentation; coordinate evidence examinations, events and travel arrangements. Process inspection photos/data; maintain MEA equipment; and be available for ad hoc requests. Required Qualifications Minimum 2 years' experience working in an administrative role Strong oral and written English Intermediate proficiency with Microsoft Office Suite, online research Typing and data entry Ability to lift up to 40 lbs Current driver's license Preferred Qualifications Post-secondary education Strong oral and written Spanish Legal/Investigative background To apply Referencing the job title and posting number, please email your resume and cover letter to . Company Overview MEA Forensic is a multi-disciplinary forensic investigation firm that specializes in collision reconstruction, injury biomechanics, product and material failures, human factors, and aviation accidents for the legal and insurance industries. It is challenging work that is intensely scrutinized in a court of law and often under rigid deadlines; it is also varied, exciting, and highly rewarding. At MEA, we provide our staff with a stimulating, collaborative environment and extensive formal and informal training. Our salary, culture and benefits are designed to attract and keep bright, high-achieving professionals.